Why Work at PATH?.........
A Career with Meaning
At PATH, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here — and to stay here.In addition to the satisfaction of making a real difference in people's lives, we offer:• Competitive pay • Annual increases• Performance and longevity bonuses • Comprehensive benefits package for staff and family• No-cost pension plan • Opportunities for advancement and growth within the organization• Generous amount of paid holidays, vacation, sick, and personal time • Ongoing professional development opportunities, including licensure supervision • Cutting-edge treatment facility, resources, and treatment modalities• Eligible for the Federal Public Student Loan Forgiveness (PSLF) program• Referral bonus for referring a friend who accepts employment
JOB SUMMARY:
We are seeking a highly motivated and experienced individual to serve as an Administrative Assistant to the Executive staff at PATH. The ideal candidate will provide specialized clerical, administrative, and secretarial support services to executive and financial executives who manage sensitive and/or confidential information and decisions. Your primary job duties will include, but are not limited to, completing minutes for board meetings, executive meetings and management meetings, scheduling appointments, taking phone calls, and maintaining the President and CEO files and calendars.
The ideal candidate will be efficient and well-spoken with experience as a secretary using all programs in the Microsoft Office Suite. If you are customer service oriented, computer-savvy and can multitask, we’d like to meet you!
QUALIFICATIONS:
- High School Graduate or GED at a minimum.
- 3 years increasingly responsible secretarial experience including ability to take minutes/notes for meetings.
- Proficient in Microsoft Office Programs.
- Accurate typist, shorthand or speedwriting skills preferred.
- Must be able to work independently with minimal supervision and be a team player.
SPECIFIC DUTIES:
- Provide administrative/secretarial support
- Answer telephones and act as receptionist
- Upon arrival, retrieve work from CEO's Out Box and File Box. Review and prioritize this work as directed by CEO’s notations. Complete “Priority” work first. Complete other typing, distribution and scanning/copying work the same day as received unless otherwise noted by CEO or Office Manager. Continue to monitor CEO’s office throughout the day for any new work.
- Manage all incoming mail for the Executive Office on a daily basis. Retrieve, open, sort, date-stamp, prioritize and distribute all mail. Notify CEO, COO and/or Office Manager of anything seeming particularly important.
- Manage an Electronic Filing System for President/CEO, COO and Executive Office for all documents and email correspondence as requested.
- Type correspondence, reports, proposals, tables, charts, etc. for Executive Office in the designated format and in a timely fashion. Proof-read and spell check all work. Provide drafts of all typed documents to Office Manager for review and revise as directed.
- Assist with any special projects (scanning, copying, mailing preparations, miscellaneous typing, etc.) as requested.
- Complete all typing required for the Administrative Committee Meetings and Board of Directors’ Meetings (Administrative Committee Minutes and Reports, Board Meeting Minutes, Agendas, Board Actions, Calendars, Lists of Important Board Dates, etc.). Provide draft copies to Office Manager for review and make necessary revisions. Once approved by Office Manager, these drafts will then be submitted to CEO
PHYSICAL DEMANDS:
Minimal in nature.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
