Executive Administrative Assistant to Campus Pastor-Fort Worth

Duties & Responsibilities: Responsibilities including but not limited to:

• Manage calendar: schedule meetings, appointments, and speaking engagements.
• Coordinate travel: book flights, accommodations, and transportation.
• Prepare and organize correspondence, reports, presentations, and meeting materials.
• Maintain accurate records and documentation.
• Primary contact for inquiries and correspondence.
• Draft and proofread emails, memos, and other communications.
• Facilitate communication between the Campus Pastor, staff, ministry leaders, and external contacts.
• Plan and execute meetings, events, and special projects.
• Prepare agendas, take notes, and follow up on action items.
• Coordinate logistics for church events, conferences, and outreach programs.
• Collaborate with ministry teams for seamless execution of programs and initiatives.
• Assist with budget tracking and expense reporting.
• Manage sensitive and confidential information with integrity.
• Anticipate and address administrative and operational challenges.
• Implement process improvements for efficiency.
• Stay informed of church policies, procedures, and key initiatives
• Ensure availability for occasional evenings, weekends, and holidays to support church events and programs.
• Maintain a flexible schedule based on the needs of the Campus Pastor and the church.

Basic Qualifications:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 3–5 years of experience as an executive assistant or in a similar administrative role, preferably in a church or nonprofit environment.

Preferred Qualifications:

• Strong organizational and time-management skills, with the ability to prioritize and multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with church management software (e.g., Planning Center or similar systems).
• Exceptional interpersonal skills, with a professional and positive demeanor.
• Ability to work both independently and collaboratively as part of a team.
• Committed to the mission, vision, and values of The Potter’s House of Fort Worth.
• High level of discretion, integrity, and confidentiality.
• Demonstrates spiritual maturity and alignment with Christian principles.
• Flexible and adaptable, with a servant-leader mindset.

Benefits:

• 401(k)
• 401(k) matching
• Dental/Vision insurance
• Employee assistance program
• Flexible spending accounts
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• Ensure availability for occasional evenings, weekends, and holidays to support church events and programs.
• Maintain a flexible schedule based on the needs of the Campus Pastor and the church.