Accounts Payable Specialist
Sepire is a marketing services and communications distribution company specializing in complex, compliance driven solutions for its clientele. We are a technology forward company focused on delivering automation solutions in a highly secure environment. Our multi-channel communications services include contact management, printing, mailing, fulfillment, and electronic delivery.
The Role
We’re seeking an experienced Accounts Payable Specialist to handle day-to-day invoice processing, support a growing finance function, and assist with administrative responsibilities. This role involves working closely with vendors and internal teams to ensure accurate and timely payments, assisting with month-end activities, and contributing to improvements in financial workflows while providing essential administrative support across departments.
Accounts Payable Responsibilities (70%)
- Process a high volume of vendor invoices, purchase orders, and credit memos
- Perform weekly payment runs (checks, ACH, wire)
- Reconcile vendor statements and resolve discrepancies
- Maintain organized AP records and documentation
- Respond to vendor inquiries promptly and professionally
- Assist with month-end close, including accruals and reporting
- Support year-end tasks such as 1099 preparation
- Partner with internal departments to support procurement and operations
- Ensure AP processes align with internal controls and policies
- Recommend and help implement process improvements
Administrative Assistant Duties (30%)
- Serve as contact for internal staff and visitors regarding administrative needs
- Handle front-desk duties as needed: greeting visitors, answering phones, and routing messages
- Receive, sort, and distribute incoming mail and packages daily
- Create and manage purchase orders for services, inventory, and approved vendor needs
Qualifications
- 2+ years of experience in accounts payable or general accounting
- Proficient with accounting software (e.g., QuickBooks, NetSuite, SAP)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to multitask and manage priorities in a fast-paced environment
- Reliable, proactive, and solutions-focused
Preferred Skills
- Experience in high-volume or regulated environments
- Familiarity with internal controls and financial compliance
- Background in industries such as healthcare, finance, or logistics
Benefits and Perks
- Health Insurance
- Vacation
- Paid Holidays
- Birthday PTO
- 401K
- Convenient to public transportation and interstate access
Additional Details
Full-time, in-office position (Monday–Friday)Based in Willowbrook, ILThis employer participates in E-Verify. Click here for more information.
