Our Guiding Stars are the values at the heart of our organization that drive everything we do. We are committed to creating meaningful change not only in our industry but also in the communities we engage with. If our Guiding Stars resonate with you, we encourage you to consider joining our team.
- Drive Results: We think big, work smart, and execute fast to transform the future of commerce
- Cultivate Belonging: We welcome diverse backgrounds and experiences, driving positive change through inclusion and teamwork
- Champion Customers: We go the extra mile for our customers to help them unlock their full potential
- Adapt Boldly: We’re curious and innovative, we take risks and grow from our failures
The Opportunity:
Ready to help shape the future of a vibrant, globally connected office? We’re looking for an energetic and proactive Workplace Experience Specialist (Part time)to join our team in Munich! In this exciting role, you'll be at the heart of our dynamic workspace, ensuring everything runs smoothly and nurturing a thriving office culture. If you're passionate about making a real impact and building something amazing, we’d love to have you on board!Our workplaces are evolving and so is our thinking about what it means to offer an amazing workplace experience.
We are looking for someone who is employee (customer) focused, inclusive and flexible. This role will both support the smooth operations of our Munich office while being a welcoming and supportive presence for our in-office employees.
This role is offers a part-time 20 hours a week (Monday - Friday) in our Munich Office. The typical hours will be 1-5pm with some flexibility needed in the mornings during the onboarding period.
Your Mission:
- Together with another Workplace Experience Coordinator, manage all aspects of Munich office operations, including facilities management, vendor relationships, and budget adherence
- Oversee the local physical environment to ensure it is welcoming, safe, productive, and aligns with global principles
- Create a welcoming and inclusive office environment. Acts as the central point of contact for all workplace-related inquiries and issues for local employees as well as for external deliveries, calls, etc.
- Coordinate local events, employee engagement activities, and provide support for internal meetings and gatherings
- Manage local office supplies, equipment, and inventory
- Provide regular feedback to the Lead on local employee experience, operational challenges, and success stories
- Implement global workplace experience standards and programs within the Munich office
- Contribute to global workplace experience by responding to ad hoc requests, proactively administering tools and services such as travel, external vendors etc.
- Assist with onboarding and off boarding processes
- Maintain overview and ensures compliance with health and safety standards and local regulations
What you need to succeed:
- Experience in administrative roles such as office management, administrative coordinator, hotel industry, event management, or personal assistant
- Strong communication skills (English & German) and the ability to interact effectively with staff, vendors, and visitors
- Proven track record of managing multiple tasks, prioritizing work, and adapting to interruptions
- Experience organizing small events or meetings, such as team gatherings or client events
- Excellent problem-solving abilities, patience, and adaptability
- Ability to handle unexpected situations like technical issues or last-minute requests with a proactive approach
Nice to have:
- Familiarity with office technology (printers, phones, video conferencing tools) and software such as Google Workspace
We care about your growth and well-being
💰 Competitive Compensation Package:
Generous compensation structure consisting of salary, a competitive stock option package, and various benefits and perks
☀️ Workation:
Work u
p to 60 days per year in a country different from your home country, with 20 working days per trip
💻 Learning & Development Budget
📚
Academy:
Regular training sessions, access to Coursera and Babbel training courses🙌
Our Benefits:
Check them out
here⌚️
Flexibility:
Morning person or night owl? We believe in outcome and motivated employees🚀
Mindset & Growth:
A diverse workplace with an open, international culture, and learning environment
Come grow with us!
We are all different and that is what makes us stronger! We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company better.At commercetools, we are proud to be an equal opportunity workplace. We are committed to fair hiring practices regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
