Job Title:
Property Management Assistant
Reports to:
Property Manager
Employment Status: 12-Month
FLSA Status:
Salary
The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve. Job OverviewTo provide prompt and efficient administrative support for Property Management department. This position will be part of team that is responsible for the day to day and front desk operations of Universal Property sites.Duties and Responsibilities:Set up and maintain accurate files and records that may be easily accessed by all.
This would include but not be limited to the following:
- Maintain correspondence files.
- Setup and establish lease files and agreement files
- Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner.
- Administer e-mails, send and forward to appropriate persons.
- Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent and construction contracts as directed.
- Photocopying, faxing, scanning and file administration as needed.
- Assist the Property Management department with reports, projects and presentation.
- Organize, research, and gather required data as necessary.
- Aid in preparing materials, compiling statistical information, and other special projects as required.
Requirements
- Must be proficient in Outlook, MS Word and Excel, and other similar computer programs. Use of various software packages and visual aids to produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines.
- Assemble and distribute all lease documents received.
- Scan all lease documents into our network and prepare maintain the tenant lease file.
- Accuracy and timeliness are extremely important to this process.
- Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities.
Qualifications
- High School Diploma or equivalent
- Previous office experience preferred
- Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
- Strong work ethic, positive attitude, and good judgement
- Desire to work as part of a team with a strong focus on client needs
- Excellent communication and listening abilities
- Organizational skills; ability to manage projects effectively and on-time
- Ability to exercise discretion and maintain confidentiality
- Analytical and detail-oriented
- Ability to handle multiple tasks/assignments
- Punctual attendance
The Universal Family of Charter Schools
adheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability or sexual orientation.
40000.00 To 50000.00 (USD) Annually
