Job Functions1. Executive Assistant to Chief NIMSCLocation: Braine L'Alleud, BE2. Support the SLC to improve IKM, Communication, Marketing, and Business administration3. Act as the catalyst for all incoming messages, calls, and correspondence to the SLC, assess relevance, impact and priority4. Ensure high quality of all documents for SLC review & approval5. Prepare high quality briefings, reports, and correspondence to internal and external Senior stakeholders (A6/OF6 and higher)6. Prepare the SLC for Senior Management meetings7. Advice other admin staff (B5's in Service Areas) on what is when expected from the Service Areas in what format8. Train them up to delivery better quality products and manage change9. Liaise with internal and external senior management assistants (COO, COS, GM), ACO, ACT, Strategic Commands
Job Requirements1. Currently active NATO SECRET security clearance2. Master or Bachelor + 5 years relevant experience3. Focus: Business Administration (MBA)4. Min. 3 years support to Senior Management (A5/OF5) or equivalent Industry Leader with > 350 employees in a large organization with > 3000 employees (equivalent to NCIA size)
Skills1. Business Administration (MBA)2. Fluent in English3. Expert MS SharePoint, Office & Outlook skills4. High analytical and statistic skills5. Profound IKM and/or Marketing knowledge and expertise1. Excellent communication and organization skills2. Strong leadership abilities3. Ability to work well under pressure4. Attention to detail5. Adaptability and flexibility in a fastpaced environment
Description
Deadline Date:
Friday 25 July 2025
Requirement:
Executive Assistant to Chief NIMSC
Location:
Braine L'Alleud, BE
Full Time On-Site:
Yes
Time On-Site: 100%Total Scope of the request (hours): 626Required Start Date: 1 September 2025End Contract Date: 31 December 2025
Required Security Clearance:
NATO SECRET
Duties and Role:
Executive Assistant to the NSII Service Line Chief
- Support the SLC to improve IKM, Communication, Marketing, and Business administration,
- Act as the catalyst for all incoming messages, calls, and correspondence to the SLC, assess relevance, impact and priority,
- Ensure high quality of all documents for SLC review & approval,
- Prepare high quality briefings, repots, and correspondence to internal and external Senior stakeholder (A6/OF6 and higher),
- Prepare the SLC for Senior Management meetings,
- Advice other admin staff (B5's in Service Areas) on what is when expected from the Service Areas in what format,
- Train them up to delivery better quality products and manage change
- Liaise with internal and external senior management assistants (COO, COS, GM), ACO, ACT, Strategic Commands,…
- Organise the SLC schedule and email correspondence,
- Take meeting minutes and follow up on SLC tasking's and actions to others;
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Master or Bachelor + 5 years relevant experience, Focus: Business Administration (MBA)
- Min. 3 years support to Senior Management (A5/OF5) or equivalent Industry Leader with > 350 employees in a large organisation with > 3000 employees (equivalent to NCIA size)
- Excellent communication and organisation skills
- Expert in business administration, business communication, business ethics, business strategy,
- High analytical and statistic skills,
- Fluent in English,
- Expert MS SharePoint, Office & Outlook skills,
- Desired: profound IKM and/or Marketing knowledge and expertise
- Desired: Industry experience
Life at EMW, Inc.
EMW, Incorporated, a Northern Virginia USA-based company since 1995, provides excellence in Systems Integration and Technical Services in the fields of Information Technology, Networks and Telecommunications to Commercial, Government, and International organizations worldwide using a Customer-First attitude. EMW's vision is to deliver value added and technologically advanced products and services fulfilling all of its customers needs. EMW's value added offerings in expert systems and integration of information and communications technologies include the following core competencies: Advanced voice, data, and video convergence solutions Network security solutions and services Transmission media design, planning, deployment, and maintenance Operations and maintenance support services and solutions for WAN/LAN, desktop, file/server environments Logistics business processes and asset management products and services Software development and customization services EMW, Inc. is a US Small Business Administration (SBA) Certified program participant and maintains a US Government Services Administration (GSA) Schedule contract, number GS-35F-4931H as well as a NATO Basic Ordering Agreement (BOA), number 9858 with the NATO C3 Agency, encompassing all of its products and services offerings. EMW has offices in Herndon, Virginia, USA; Mechelen, Belgium; Beijing, China; Johannesburg, South Africa; and Dubai, United Arab Emirates. For additional information, please contact: Kamal Raychaudhuri EMW, Incorporated 13873 Park Center Road Suite 225 Herndon, VA USA 20171
Thrive Here & What We Value- Prior experience in an international environment comprising both military and civilian elements- Knowledge of post related applications like Desktop Alert, Jira Software, Adobe Creative Cloud Products- Experience with data modelling of complex systems- Desirable: Experience in NCIA processes and procedures.- A thorough knowledge of one of the two NATO HQ official languages, both written and spoken;- A good working knowledge (spoken) of the other NATO official language- On-site work required- 100% time on site- Full-time position- Familiarity with state-of-the-art technologies relevant to software engineering- Familiarity with cloud computing, SaaS, knowledge of Microsoft Azure</s>
