Surgery/Procedure Scheduler

Job Summary:

Key Responsibilities:

• Schedule surgical procedures at affiliated hospitals and coordinate pre-admission testing.
• Ensure surgical cases are properly prepared by arranging required equipment, procedure times, and preoperative orders.
• Act as a liaison between patients and clinical support staff to facilitate clear communication and smooth scheduling.
• Obtain insurance authorizations for hospital admissions.
• Coordinate surgical schedules with providers and surgical assistants.
• Prepare and organize documentation necessary for billing, including operative reports, pathology requests, and CPT coding sheets.
• Complete FMLA and short-term disability paperwork related to surgical procedures.
• Provide return-to-work and medical extension notes as needed.
• Maintain and manage the physician’s calendar, including practice and hospital meetings.
• Answer incoming calls, assess needs, and route to the appropriate personnel; relay accurate and timely messages.
• Schedule post-operative follow-up appointments as directed.

Qualifications:

• High school diploma or equivalent required.
• Minimum of 1 year of experience in a medical office or similar healthcare setting preferred.
• Knowledge of medical terminology and CPT/ICD-10 coding strongly preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) preferred.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and professionalism.
• Willingness to travel between practice locations as needed.

Why Bayview Physicians Group?

• Competitive compensation and benefits package
• Collaborative, team-focused work culture
• Opportunities for professional growth and development