Description
Job Title: Executive Assistant to the CEO Location: On-Site | Magic City Innovation District, Miami, FL Compensation: $80,000–$100,000 Base + Performance Bonus (Tied to CEO Bonus) Schedule: Monday–Friday (Availability 7 Days a Week for Urgent Needs)
About the Role
We are hiring a world-class Executive Assistant to support the CEO of multiple companies — including a high-growth SaaS platform and a nationally recognized marketing agency headquartered in Miami. This is a fast-paced, executive-level position with exposure to global brands, billion-dollar clients, and top-tier events.This is a full-time, on-site role at our Magic City warehouse office. You will serve as the CEO’s right hand, overseeing daily priorities, internal operations, and high-profile client interactions.
Polished communication, high energy, and absolute discretion are non-negotiable.
Ideal Candidate Profile
This role is an excellent fit for someone with a background in luxury hospitality, event management, or private client services who is looking to transition into a high-performance business environment. If you’re used to long hours, high expectations, and delivering excellence with poise — you’ll thrive in this role.
Key Responsibilities
Executive & Administrative Support
- Manage CEO’s to-do list, calendar, and daily priorities
- Draft and send professional communications on behalf of the CEO
- Coordinate meetings with clients, vendors, and internal teams
- Ensure action items are followed through across departments
Office Operations
- Serve as executive receptionist for all visitors and VIP clients
- Handle mail scanning and routing to appropriate teams
- Maintain and reorder office, kitchen, and cleaning supplies
- Oversee maintenance vendors, tech staff, and general office upkeep
Hospitality & Event Logistics
- Coordinate catering, travel, and hospitality for visiting clients and employees
- Support execution of major brand events (e.g. TikTok, CPG brand activations)
- Run occasional local errands (requires reliable personal vehicle)
Productivity & Workflow Optimization
- Use internal tools (e.g., ChatGPT, Notion, Slack, Google Workspace)
- Keep digital records, SOPs, and trackers organized and updated
- Proactively identify ways to streamline executive operations
Qualifications
- 5+ years experience supporting C-level executives or equivalent
- Experience in hospitality, luxury service, or concierge environments is highly valued
- Exceptional written and verbal English — grammar, tone, and professionalism must be flawless
- Strong tech fluency and ability to learn new systems quickly
- Must have a reliable vehicle and valid driver’s license
- Must dress professionally every day and maintain executive presence
- Willing to work long hours and be available 7 days a week for urgent matters
- Must live in Miami and be able to work in-office 5 days per week
Disqualifiers — Do Not Apply If You:
- Lack executive assistant or high-end service industry experience
- Are looking for remote, hybrid, or flexible scheduling
- Are not available beyond standard business hours when needed
- Cannot communicate fluently and professionally in English
- Are uncomfortable interfacing with high-profile individuals and public figures
- Do not live in Miami or have reliable transportation
What We Offer
- Competitive base salary: $80,000–$100,000 based on experience with room to grow
- Bonus structure tied to CEO’s performance
- Health insurance and full benefits package
- Quarterly wellness reimbursement (fitness, therapy, meditation, etc.)
- Exposure to major brands and business leaders across tech, beauty, and CPG
- Long-term growth potential within the CEO’s business portfolio
- Daily mentorship and proximity to executive decision-making
How to Apply
Submit your resume and a brief cover letter including:
- Your most relevant EA or hospitality experience and how it would relate
- A real example where you successfully anticipated a leader’s needs
- Why you're uniquely qualified to support a fast-paced, high-stakes CEO role
- A professional photo of yourself in business attire
Requirements
Location
- Must live in Miami, FL and be available to work on-site 5 days per week at our Magic City office
Experience
- Minimum 5 years supporting C-level executives or equivalent high-performance operational roles
- Experience in luxury hospitality, concierge, or event production is strongly preferred
Communication Skills
- Fluent in English — both spoken and written
- Must demonstrate perfect grammar, spelling, and business tone in communications
Professional Presence
- Must dress professionally and present executive-level polish every day
- Comfortable representing the CEO to VIPs, celebrities, and global clients
Availability & Work Ethic
- Willing to work long hours as needed
- Available 7 days a week by phone/text for urgent matters
- Strong follow-through and independent execution
Tech Fluency
- Proficient with digital tools such as:
- ChatGPT
- Slack
- Google Workspace
- Calendar & productivity software
- Quick to learn and adapt to new platforms
Transportation
- Must have a reliable personal vehicle
- Must hold a valid driver’s license
- Comfortable running errands or coordinating off-site logistics
Cultural & Role Fit
- Thrives in high-pressure, fast-paced environments
- Capable of managing sensitive and high-profile relationships with discretion
- Energetic, self-motivated, and proactive
Benefits
Benefits Overview
Competitive Compensation
- Base salary commensurate with experience
- Performance-based bonus tied directly to the CEO’s success
Health & Wellness Support
- Full health insurance coverage, including medical, dental, and vision
- Quarterly wellness reimbursement for mental health, fitness, recovery, or other personal wellness services
Professional Development & Growth
- Direct mentorship from a high-performing CEO across multiple businesses
- Exposure to industry-leading brands, global influencers, and high-level dealmaking
- Opportunities to grow into senior operations, executive management, or Chief of Staff roles
Dynamic Work Environment
- On-site presence in a high-energy, design-forward office in Miami’s Magic City Innovation District
- Front-facing involvement with clients, brand partners, and strategic collaborators
- Fast-paced culture that values ownership, execution, and excellence
Brand & Industry Access
- Work directly with iconic global brands and high-profile public figures
- Build connections across marketing, SaaS, entertainment, and consumer products sectors
Lifestyle & Culture Perks
- Curated hospitality experiences for internal events and client visits
- Executive team dinners, brand activations, and influencer-hosted gatherings
