Contract - Document Controls Specialist at Hilcorp

Job Objective:

To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities:

Facilitate the proper care, custody, and control of compliance-controlled documents.
Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
Perform document control functions and deliver professional results in a timely and efficient manner.
Provide customer support and training on document control procedures and standards.
Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
Collect and provide information to support compliance audits.
Gather statistical data (document control metrics) to support project requests.
Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities:

Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
Supports company vision and mission.
Adheres to established work schedule, attendance standards and is punctual to work and meetings.
Other duties as assigned by management.

Qualifications:

Three (3) to five (5) years minimum of experience in oil and gas document controls.
Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.
Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
Excellent communication skills with the ability to accurately solve problems.
Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment.
Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.
Excellent administrative and organizational skills.
Professional understanding of templates, functions and styles.
Expertise in the use and application of the following software:
Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
Documentation repository database software:
FileTrail
Documentum/OpenText
SharePoint
AutoCAD Viewer (preferred)

Education Requirements:

Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Certifications, Licenses, Registrations:

N/A

Life at Hilcorp

Hilcorp, founded in 1989, is one of the largest privately-held independent oil and natural gas exploration and production companies in the United States. Hilcorp has over 1,100 employees with operations across the United States including the gulf coast of Texas and Louisiana, Northeast US and Alaska's Cook Inlet. Operating across the United States, Hilcorp continues to grow by actively acquiring and exploiting conventional assets while expanding its footprint into a number of new resource plays.

Thrive Here & What We Value

Maintains employee confidence and protects operations by keeping information confidential.

Serves as a member of the company's emergency response team and be involved in the spill management program.

Adheres to established work schedule, attendance standards, and is punctual to work and meetings.

Collaborates with other Hilcorp employees and Teams in a professional and collaborative manner

Contributes to team effort by accomplishing related results as needed.

Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.

Participates in hardware and software reviews and recommends purchases.</s>

Job FunctionsFacilitate proper care, custody, and control of compliance-controlled documentsManage Change process to maintain review, approval, and publishing of controlled documentsPerform document control functions and deliver professional results in a timely and efficient mannerProvide customer support and training on document control procedures and standardsIdentify, document, and provide input towards the continued development of Document Controls program

Job RequirementsThree (3) to five (5) years minimum of experience in oil and gas document controlsDemonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-outUnderstanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM)Ability to perform tasks with a high degree of accuracy, precision, and excellent grammar

SkillsProficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook)Expertise in use and application of software: FileTrail, Documentum/OpenText, SharePoint, AutoCAD ViewerProven ability to complete multiple tasks without close supervisionExcellent communication skills with the ability to accurately solve problemsHighly competent interpersonal and influencing skills to manage ambiguity, conflict, and uncertaintyMaintains employee confidence and protects operations by keeping information confidentialAdheres to company's values: integrity, ownership, urgency, alignment, and innovationSupports company vision and missionAdheres to established work schedule, attendance standards, and punctuality to work and meetings