Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Run daily invoicing.
- Process cash receipts
- Update daily cash report.
- Update and send daily sales and bookings report.
- Produce sales by customer reports.
- Contact customers’ accounting departments for collection of aged receivables.
- Process accounts payable invoices, ensuring proper coding to the G/L
- Conduct 3-way match of invoices against purchase orders and packing slips and resolve discrepancies.
- Match receipts/purchase orders to credit card statements and expense reports.
- Assist in managing capital projects which may include tracking expenditures, monitoring the status of projects and tagging new assets placed in service.
- Process checks for approved payments to vendors.
- Prepare Positive Pay file for upload to bank website.
- Prepare and print annual 1099’s.
- Respond to accounts payable and receivable inquiries.
- Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
- Assist CFO with additional projects, reporting, key performance indicators, etc.
- Assist with journal entries and reconciliations of General Ledger accounts.
- Enter processing payroll entries here
- Assist with related special projects, as required.
Competencies
- Prioritize and plan work activities, use time efficiently.
- Able to securely organize and document data.
- Strong attention to details
- Able to research and resolve problems independently.
- Follow instructions and respond to management direction, as needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Basic understanding of accounting principles, standards, concepts, and regulations
- Accounts payable and receivable knowledge
- Knowledge of general accounting procedures
- Proficient in data entry and management
- College Degree or equivalent work -1-3 years of accounts payable and receivable or general accounting experience
- Ability to thrive in a changing, fast-paced growing and dynamic business.
- Detail oriented and able to manage multiple projects simultaneously.
- Excellent organization skills and attention to detail
- Effective at fostering strong relationships with multiple levels of businessperson.
Language Skills
Able to write business correspondence, reports, and procedures. Able to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Able to effectively present information and respond to questions from groups of managers, customers, vendors and peers.
Mathematical Skills
Able to work with basic mathematical concepts. Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
Proficient in Microsoft Office applications
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most of the duties of this Job, will require the employee to sit.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Additional NotesARCH Global Holdings is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Holdings are employed on an at-will basis.This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
