ApplyDescription
About KAEKO:KAEKO, Inc. is an A/E design firm with expert staff that plans, designs, and executes complex MEP projects in the semi-conductor industry as well as Mechanical and Production Engineering, Civil, and Structural for land development projects. Our team includes engineering and design staff in Mechanical, Electrical, Civil, Structural, and Architectural disciplines. At KAEKO we strive for the highest level of customer service throughout the entire project life cycle. We believe in managing client expectations through excellent communication.
From project kick-off to completion, our team utilizes this approach to deliver projects that exceed expectations.RequirementsSummary of Position Responsibilities:KAEKO is seeking an Executive Assistant. The Executive Assistant is responsible for providing high level administrative support to the executive staff within the organization. These responsibilities include but are not limited to:
- Plan meetings and take detailed meeting minutes.
- Write and distribute email, correspondence & memos from executive staff.
- Assist in the preparation of regularly scheduled reports.
- Order office supplies and research new deals and suppliers.
- Maintain contract lists (as necessary).
- Submit and reconcile expense reports.
- Assist corporate account receivables department with billing archival and logs.
- Act as the point of contact for external clients.
- Liaise with team members to handle requests and queries from senior managers.
- Liaise with senior managers to assist with rolling out new operational processes and continued trainings.
- Create and maintain electronic filing systems.
- Assist with special projects that may include complex inquires and research.
- Maintain building ownership, seating, locker and lateral drawer assignments.
- Assist with coordinating building maintenance, conference rooms.
- Takes on special projects and represents Intel Management when asked.
- Owns large tasks and takes part in planning/executing executive visits, company events, construction wide events and celebrations.
- Responsible for corporate credit card that will be reconciled on a weekly basis.
- Coordinate teambuilding events based on given budgets specific to client site(s).
Minimum Requirements:
- High School Diploma
- 5+ years of experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office equipment and applications
- Excellent verbal and written communications skills
- Able to maintain high levels of discretion and confidentiality
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
This position outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties. Duties, responsibilities, and activities may change at any time with or without notice.
KAEKO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, KAEKO complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
KAEKO expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
