Job Summary:
Pace Center for Girls seeks a detail-oriented, mission-driven, and experienced Accounts Payable Administrator to manage and coordinate all accounts payable activities across our organization inclusive of our centers. Reporting directly to the Accounting Manager, the Accounts Payable Administrator will ensure timely and accurate processing of invoices, payments, and financial records, providing critical support to the organization's financial health and sustainability.
Who We Are:
At Pace we transform girls’ lives through academic and counseling programs based on girl-centered, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again.Founded in 1985, Pace Center for Girls is a nonprofit organization that believes all girls, regardless of their story, deserve a safe and supportive space where they can become strong, compassionate and successful women.
Our Culture:
At Pace, our culture is built on core beliefs that foster a supportive, mission-driven, and empowering environment where girls can thrive and reach their full potential. Our culture is rooted in the following foundational behaviors:
- Caring – We are warm, sincere, compassionate, and collaborative, fostering an environment of support and connection.
- Purposeful – We are focused on our mission and committed to social responsibility, ensuring our efforts make a meaningful impact.
- Learning Oriented – We are open, inventive, and exploratory, continuously seeking growth and improvement.
- Results Driven – We are focused on achieving goals and measurable success, ensuring accountability and progress.
- Girl-Centered – The ways that girls learn and develop are unique. That's why we've created an environment that responds to their needs so they can feel safe enough to develop meaningful and trusting relationships while embracing their capabilities, strengths and autonomy.
- Using Your Strengths – Every girl brings something exceptional to the table. At Pace, we focus on developing these special characteristics. By supporting a girl's talents and positive attributes we help her achieve her goals.
- Understanding Trauma – Trauma can alter the course of a girl's life. At Pace, we recognize that trauma may be the root cause of unhealthy behaviors, which is why we work hard to help heal and empower girls.
What We Offer:
- Growth and Development - Competitive salaries, ongoing learning and development opportunities, and subject-specific instructional coaching to support growth and success.
- Work Life Balance – Team members benefit from 20 paid time off days, 14 paid national holidays, and an additional 5 days for wellness week. Center based team members observe a balanced schedule with 230 academic days and 20 dedicated in-service planning days. Teachers become eligible to receive an additional 2 weeks of paid time off after one year of employment.
- Comprehensive Benefits - Full-time team members are eligible for a range of benefits, including medical, dental, vision, life insurance, short-term and long-term disability, flexible spending accounts, critical illness, accident coverage, legal and identity theft protection, and a 403(b)-retirement plan. Team members working 30 or more hours per week are eligible for medical, dental, FSA, HSA, and the 403(b)-retirement plan. Those working less than 30 hours per week are eligible for the 403(b)-retirement plan.
- Mental Health and Well-Being - All team members have access to wellness resources, offering wellness rewards, counseling sessions, leadership coaching, mindfulness resources, and more to support their overall well-being.
What This Role Does:
Accounts Payable Management – Ensure Accuracy and Timeliness
- Process and manage all accounts payable transactions, including invoices, payments, and expense reports.
- Verify and reconcile vendor invoices and resolve discrepancies.
- Maintain accurate and organized financial records and documentation.
- Ensure timely payment of invoices and adherence to payment terms.
Financial Reporting and Analysis – Support Decision-Making
- Prepare and submit accounts payable reports and summaries to Finance Leadership.
- Assist in the preparation of monthly, quarterly, and annual financial statements.
- Conduct analysis and provide recommendations for process improvements.
- Monitor and report on accounts payable performance metrics.
Vendor Relations – Foster Strong Partnerships
- Develop and maintain effective relationships with vendors and suppliers.
- Communicate with vendors regarding payment status and resolve any issues or discrepancies.
- Ensure compliance with vendor contracts and agreements.
- Ensure completeness and accuracy of vendor information is maintained, including current W9s, 1099 status, and banking information.
Team Collaboration and Training – Foster a High-Performing Finance Team
- Support the finance team by cross-training as necessary.
- Support cross-functional teams with vendor compliance and research as needed.
- Participate in the training of temporary staff or new hires as necessary.
- Provide training and support to center staff regarding accounts payable processes and procedures.
Audit and Compliance – Uphold Standards and Regulations
- Assist in the preparation and performance of annual audit and tax return and other periodic regulatory requirements, including preparation of Form 1099.
- Prepare requested schedules and documentation for auditors in a neat, concise, and timely manner.
- Ensure compliance with GAAP, governmental, and other regulatory requirements.
What We’re Looking For:
A detail-oriented, analytical professional with a deep commitment to Pace’s mission and values. Someone who excels in accounts payable management, compliance, and reporting, and can effectively support the organization's fiscal health and sustainability.
Core Qualifications
- High School Diploma required
- Associate degree or Bachelor’s degree in accounting, finance, or a related field preferred.
- Minimum of 5 years of experience in accounts payable or a related accounting position.
- Proficient in the use of accounting software and Microsoft Office.
- Knowledge of relevant federal and state laws impacting not-for-profit fiscal compliance and reporting.
- Advanced analytical and critical thinking skills; strong written, oral, and interpersonal communication skills with the ability to work effectively with a wide range of management, staff, and external vendors.
- Strong organizational skills and attention to detail.
- Valid driver’s license.
Additional Expectations
- Expected to complete and participate in all required trainings and drills.
- Required to align with the Mission, Values, and Guiding Principles, maintain ethical standards, and comply with all policies and procedures of Pace Center for Girls.
