Job Title: Sales Gallery Coordinator
The Office Administrator is the first point of contact for the sales office. Provides administrative support. Oversee all the duties of the front desk providing the highest level of service to our Sales Agents and guests, following company signature standards.
RESPONSIBILITIES:
- Maintain an efficient system of communication between the Sales Agents and customers, with particular attention to guest satisfaction.
- Keep a clear and updated record of all visitors for scheduled communications.
- Provide office support services to ensure efficiency and effectiveness within the sales office.
- In charge of sales agent’s calendars.
- Receive and direct telephone calls.
- Receive, direct, and relay telephone messages.
- Pick up, sort, and deliver the mail.
- In charge of office supplies.
- Maintain a tidy office appearance.
- Coordinate the repair and maintenance of office equipment.
- Offer and prepare coffee and refreshments.
- Perform other duties as requested.
- Extensive use of MS Office products.
QUALIFICATIONS:
- Minimum 1 year of customer service experience.
- Possess effective communication skills.
- Have a clear understanding of guest service.
- Must be highly organized, and results-oriented, with the ability to be flexible.
- The ability to work Saturdays is preferred but not necessary.
- Bilingual (English/Spanish) preferred.
- Must have expert level skills in using MS Office.
