Are you detail-oriented, process-driven, and passionate about learning the ins and outs of procurement and contract management?
Mukuru is looking for a motivated Procurement Administrator Learner to support our day-to-day procurement operations and supplier contract administration.In this role, you will gain exposure to procurement systems, compliance requirements, stakeholder engagement, and contract lifecycle management. You will play a key role in helping ensure that procurement processes run smoothly, while upholding governance standards and legal compliance across the business.
Job Purpose
The Procurement Administrator Learner will support the Group Procurement team by managing procurement workflows, tracking supplier invoices, monitoring contract milestones, facilitating competitive bidding, and ensuring that procurement and contract processes adhere to company policies and legal standards. This role offers an excellent opportunity to develop key procurement, compliance, and administrative skills in a fast-paced FinTech environment.
Key Responsibilities
1. AP Closure Management
- Monitor and ensure procurement activities are completed on time for assigned entities.
- Track and expedite outstanding supplier invoices to ensure AP closure deadlines are met.
2. Stakeholder Support
- Provide excellent support to internal business units on procurement queries and system requirements.
3. Fraxion Workflow Facilitation
- Expedite approval of Fraxion (P2P system) requests by liaising with budget owners and resolving process bottlenecks.
4. Tax Law Compliance
- Verify and process valid supplier tax invoices on Fraxion, ensuring alignment with approved requests and tax compliance.
5. Competitive Bidding Oversight
- Verify that competitive bidding or quoting processes are followed where required.
- Escalate any deviations or non-compliance to the Group Purchasing Manager.
6. Procurement Policy & Process Compliance
- Ensure adherence to procurement standards, policies, and guidelines in all purchasing activities.
- Escalate risks or procurement breaches to the Group Purchasing Manager.
7. Continuous Improvement
- Participate in initiatives to streamline procurement processes and enhance service delivery.
Contract Drafting & Tracking
Milestone Monitoring
- Draft and review supplier contracts using approved templates.
- Ensure accurate storage, version control, and accessibility of contracts.
- Track key contract dates (renewals, expirations, obligations) and notify stakeholders accordingly.
Contract Compliance & Auditing
- Ensure contracts meet policy, legal, and audit requirements.
- Support periodic contract audits and risk identification.
Stakeholder and Supplier Engagement
- Coordinate and support contract negotiations between Legal, Procurement, and Suppliers.
- Obtain and archive all required signatures and documentation.
Issue Escalation & Risk Management
- Identify risks, inconsistencies, or performance issues in contracts.
- Escalate critical issues to the Group Purchasing Manager.
Process and Systems Support
- Maintain accurate contract data in procurement and contract systems (e.g., Fraxion).
- Recommend improvements to tools and workflows related to contract management.
Essential Requirements
Education
- Grade 12 / High School Graduate (Essential).
- Higher certificate, post-secondary certificate, or Degree (Advantageous).
Experience
- Experience in a similar role within a Procurement department, ideally in a FinTech environment (Advantageous).
- Familiarity with compliance policies, practices, and regulations (Advantageous).
Job-Related Knowledge & Skills
- Proficiency in IT and Procurement practices (Basic).
- Microsoft Office Suite (Excel, Word — Intermediate to Advanced level).
- Awareness of compliance policies and procedures (Basic).
- Knowledge of procure-to-pay systems (Basic).
- Awareness of contract law and policy governance (Intermediate).
- Strong administrative, document handling, and version control skills (Advanced).
Job Competencies
- Attention to detail.
- Planning, organising, and prioritising skills.
- Proactive and effective communication.
- Strong process adherence.
- Analytical thinking.
- Success and goal orientation.
- Initiative and ownership.
- Teamwork and collaboration.
- Contract drafting skills.
- Legal compliance awareness.
- Confidentiality and professionalism.
I am sure you are reading this job description and meet majority of the criteria BUT you may also still not be 100% comfortable in applying. We believe that there is a place for everyone under the Mukuru sun and we want YOU to contribute to our diverse tapestry of talent. So come on, take a leap of faith, and send your application if you meet majority of our requirements. Remember to include a snippet of how you will bring value and help us build a future of success that will help us determine where and how you may best be suited” Maybe you are just the future Mukurian we need!!
Should you be appointed in a remote/work from home role at Mukuru, it is your responsibility to ensure that you have uninterrupted internet connectivity and a ‘work-like’ environment at your home location, in order to deliver your best in terms of performance, productivity and service to our customers.
If you do not receive any response after two weeks, please consider your application unsuccessful.
NB: ALL STAFF APPOINTMENTS WILL BE MADE WITH DUE CONSIDERATION OF THE COMPANY’S DIVERSITY AND INCLUSION PLANS
