Administrative Coordinator

Temporary Job Opening 

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the Curriculum and Instruction staff, including document preparation, file management, and paperwork processing.
• Meeting and Session Coordination: Schedule and organize meetings and professional development sessions, ensuring all logistics are handled smoothly.
• Vendor & PD Provider Coordination: Manage communication with external vendors and professional development providers, ensuring timely scheduling and service delivery.
• Contract Monitoring: Assist in processing vendor and consultant contracts through the internal approval process, tracking progress and ensuring timely completion.
• Internal Communication: Act as a liaison for communication with school district staff, facilitating the flow of information within the department.
• Data Entry & System Updates: Accurately enter information into our online platforms and maintain updated records.
• Phone Support: Answer and route incoming calls, providing excellent customer service and ensuring inquiries are addressed promptly.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree preferred.
• Experience: Minimum of 2 years of administrative support experience, preferably in an educational or curriculum-related environment.
• Skills:
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and experience with data entry.
• Tech-savvy, with experience using administrative platforms and software.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to manage multiple tasks simultaneously.
• Adaptability and flexibility in handling shifting priorities.
• Professional and courteous demeanor, with strong customer service skills.