Job FunctionsOrganizing and managing bid-related documentationCoordinating production of bid materialsAnalyzing project plansTracking subcontractor and supplier participationGenerating detailed estimatesPreparing and issuing RFIsMaintaining strong working relationships with stakeholders
Job RequirementsStrong experience with commercial or civil construction estimatingProficient in analyzing drawings, specs, and bid packages across various tradesExceptional attention to detail and organizational skillsClear and consistent communication styleAbility to meet deadlines in a fast-paced, team-oriented environmentProficiency with Microsoft Office and estimating tools
SkillsStrong experience with commercial or civil construction estimatingProficient in analyzing drawings, specs, and bid packages across various tradesExceptional attention to detail and organizational skillsClear and consistent communication styleAbility to meet deadlines in a fast-paced, team-oriented environmentProficiency with Microsoft Office and estimating toolsProfessionalism and the ability to build and maintain strong industry relationshipsFamiliarity with digital construction platforms (e.g., Dropbox, Procore, Bluebeam, or similar)Experience working with public or private sector construction bidsKnowledge of local construction markets, tax rules, and labor requirements
Trueline is seeking an Estimator to join their team. This role is central to the successful development of accurate and competitive bids for a wide variety of construction projects.
What You’ll Do as the Estimator:
- Organize and manage all bid-related documentation, including drawings, specs, RFIs, and reports, across internal systems and cloud-based platforms
- Keep project folders up-to-date with revised documents throughout the bidding lifecycle
- Coordinate the production of bid materials, using in-house or third-party reprographics as needed
- Analyze project plans to identify required scopes, subcontractors, and suppliers
- Issue and manage Invitations to Bid with the appropriate trades and documentation
- Track subcontractor and supplier participation to ensure complete and timely bid coverage
- Facilitate site visits with clients and subcontractors to gather project-specific information
- Generate detailed estimates for general conditions, winter logistics, and overall project duration
- Build and maintain preliminary project schedules to support estimating assumptions
- Create accurate quantity take-offs and material breakdowns for all relevant trades
- Prepare and issue internal and external RFIs; follow up to ensure timely responses
- Develop bid comparison spreadsheets, accounting for scope gaps, clarifications, and pricing anomalies
- Confirm subcontractor qualifications, including insurance, manpower availability, references, and performance history
- Identify and validate local tax requirements and subcontractor payment terms
- Communicate clearly with all stakeholders, including clients, design teams, and trade partners, throughout the bid process
- Maintain strong working relationships with subcontractors, vendors, and clients to support ongoing collaboration and future opportunities
Must-Haves as the Estimator:
- Strong experience with commercial or civil construction estimating
- Working knowledge of bid document workflows and digital file management systems
- Proficient in analyzing drawings, specs, and bid packages across various trades
- Exceptional attention to detail and organizational skills
- Clear and consistent communication style, both verbal and written
- Ability to meet deadlines in a fast-paced, team-oriented environment
- Proficiency with Microsoft Office and estimating tools
- Professionalism and the ability to build and maintain strong industry relationships
Nice-To-Haves as the Estimator:
- Familiarity with digital construction platforms (e.g., Dropbox, Procore, Bluebeam, or similar)
- Experience working with public or private sector construction bids
- Knowledge of local construction markets, tax rules, and labor requirements
This Role Offers:
- A dynamic team-focused environment with opportunities for professional growth
- Access to a diverse portfolio of challenging and rewarding construction projects
- Competitive compensation aligned with experience and industry benchmarks
Life at Trueline
Who are we?
As an independent, full-service marketing and consulting business based in Portland, Maine, we provide strategy, content and design for businesses, nonprofits and individuals in Maine and throughout the world.
What do we do?
Everything we do revolves around ROI–improving your bottom line. Through a rock-solid communication and branding strategy, we show you how to support and engage your employees, build your workforce, find new clients and support existing business.
Here’s a snapshot of our services:
Strategy: Branding and rebranding; mission statement; search engine optimization (SEO) and search engine results page (SERP); hiring and retention; fundraising; communicating with board members; personal branding (for executives); events and PR; advertising campaigns; product launches; social media campaigns and management.
Design: Websites; logos; promotional material (digital and print); event guides; employee photos; drone video footage; custom magazines; advertisements.
Content: Website text; speeches and keynotes; promotional text; employee bios; custom articles; social media posts; newsletters and internal emails; corporate reports.
Custom Publishing: Vanguard, Equity, Toggle, Blueprint, Vision, Terra Firma
What’s our mission?
We want to help you solve real challenges–like growing your business, hiring and retaining employees, fundraising and keeping existing business. Our mission is to do this with honesty and integrity. Authenticity–it’s a good look on you.
Why do we do this?
We want to reimagine marketing. We want it to be less about the perfect image, and more about using good communication and branding as a way to engage with your employees and clients in successful and lasting relationships.
Ultimately, we believe this approach will create a world where people come before profit, where the environment is respected and given back to, and where good business is synonymous with the best intentions.
Thrive Here & What We Value1. Fully Remote/Hybrid/InOffice Options2. Generous Vacation, Sick, and Holiday Pay3. Individually Tailored Career Trajectories and Growth Opportunities4. A Culture of Continuous Learning5. WorkLife Balance Prioritization
