Our Company – playSTUDIOS VIETNAM
Come join an ambitious mobile entertainment company which committed to leveraging the best technology we can to create fun experiences. We have big plans and would be thrilled for you to consider us.playSTUDIOS Vietnam is a Vietnam subsidiary of the United States-based leading mobile & social games company playSTUDIOS Inc.We are backed by dominant, multi-billion-dollar market leaders in the leisure and video game industries and a collection of powerhouse venture capital firms. Our founding team has over a century of collective gaming experience.We are building a best-of-breed development and operations group and are looking for top-tier talent who can help us create and optimize high-quality games in the rapidly evolving social and mobile gaming markets.Our company has high growth rates, with an established company's stability and financial security.
We guarantee high-quality work, AAA entertainment brand exposure, competitive compensation, and great benefits.
We're thrilled to share:
- Our website and portfolio game: https://www.playstudios.com/
- Our core game, let's try: https://www.myvegas.com/
- Our Vietnam's Facebook page: https://bom.so/A6A5VO
- Our Vietnam's LinkedIn page: https://bom.so/04caqr
RESPONSIBILITIES
The Administrator will report to the General Manager with duties including, but not limited to:
1. Office Operations & Maintenance:
- Oversee daily office operations, manage supplies, daily lunch orders, coordinate with vendors, and ensure a well-maintained and functional workspace.
- Maintain workplace safety protocols, oversee emergency preparedness, and support wellness initiatives for employees.
- Facilities Management – Working with vendors, sanitation and building maintenance for upkeep and cleanliness of the furniture, fixtures, and equipment and overall studio environment.
- Vendor & Office Budget Coordination – Work with external vendors, track office expenses, and ensure cost-effective management of office-related services.
- Guest & Visitor Experience – Greet guests, manage office access, and ensure a welcoming and professional environment for employees and visitors, hotel and car arrangements when needed.
- Scheduling & Administrative Support – Manage calendars, book meeting spaces, and assist with executive or team scheduling needs.
- Travel and Logistical Coordination - coordinates all travel logistics for executives and key staff, ensuring travel plans are well-organized, efficient, and aligned with studio schedules.
- Internal events - Support logistics and contracts, payments for big events
2. Administration:
- Processing full-cycle studio management-related payments on Coupa and recording expenses.
- Incoming/Outgoing letter management.
- Manage vendors by negotiating contracts, reviewing them with a legal consultant, and properly filing all agreements.
- Manage 3 Janitors in daily work, leave management
- Onboarding – Assist in onboarding new employees, create onboarding tickets, provide office tours, and ensure they have the necessary tools and resources for a smooth start.
- Offboarding - Assist in the offboarding process Apply expat licenses (visa, work permit, TRC), support expat issues in VN and make relevant reports.
- Trade Union: Support in Trade Union activities (budget control, expense checking & event)
- In charge of the Company licensing (firefighting & labor safety control)
- Filing company policies, supporting employees’ personnel In charge of Premium healthcare insurance
- Handle confidential information with sensitivity and in compliance with data protection regulations.
QUALIFICATIONS
- At least 2+ years of experience as an Office Administrator or relevant.
- Strong communication skills in English, both written and spoken.
- Proficiency in Microsoft Office.
- Possesses a proactive approach, takes initiative.
- Good organizational skills with the ability to multitask when needed.
- Strong attention to detail.
BENEFITS & PERKS
- Work directly with a global team of young and talented playMAKERS regardless of gender, age or experience.
- Unlimited growth opportunities and continuous improvement with English classes, workshops and other technical training courses by highly-skilled members from all over the world
- Bao Viet Premium healthcare coverage is 1.2 billion VND/person/year (including you and ALL your dependents).
- A company of fulfillment: 100% salary on probation, 100% covered Social insurance, Health insurance and Unemployment insurance since probation. Moreover, Compulsory insurance for employees is also filled by the company. You only need to bear PIT.
- 13 months salary/year.
- Discretionary bonus.
- Employee referral bonus program (Very attractive bonus range: from 300USD to 1000USD).
- Flexible working time: 5 working days/ week - from Monday to Friday (Time won't be your fear, because productivity is what we care about).
- Annual leave: 15 days in 1st year, 17 days in 2nd year, and 20 days each year thereafter
- Sick leave: 5 days/year
- Delicious, fresh and free meals are served daily!
- High-end workstation laptop and screens.
- Equipment Allowance: 4,500,000 VND to pick your keyboard/ mouse/ headphone... in your own style.
- Team building activities, staff trips, and company events across the year.
- Other benefits: Sickness, funeral: support up to 2,000,000 VND/person; marriage, childbirth, and public holidays: up to 500,000 VND/person.
