Executive Assistant for C-Suite
Job Description
Summary:
XD Bank is currently seeking an Executive Assistant to support our President and Chief Accounting Officer, ensuring seamless operations in a fast paced environment. You'll manage high-level administrative duties, including calendars, tracking and reporting needs and communications. Exceptional technical capabilities, communication, discretion and problem-solving abilities are critical to success in this role.
Essential Duties & Responsibilities (include but not limited to):
- Manage complex scheduling, including meeting agendas, mail, phone calls and other logistics
- Provide administrative and office support, such as Excel spreadsheet creation and Powerpoint presentations as needed
- Maintain electronic filing systems as well as contact and other databases
- Prepare draft communications
- Review and compare documents
- Maintain professionalism and strict confidentiality with all materials and information
- Organize team communications and plan events
- Perform various weekly or monthly duties as assigned, including reports and other communications
Qualifications (Education, Computer Skills, Certifications, Etc.):
- Bachelor's degree or equivalent work experience
- Five or more years of executive support experience, ideally in fintech, finance or tech startups
- Strong organizational skills and attention to detail; able to multitask and prioritize effectively
- Proven ability to interact professionally and confidently with high-level external stakeholders
- Excellent written and verbal communications skills
- Tech-savvy, with proficiency in Microsoft Office
- Comfortable working in a fast-paced, high-growth environment
- Proactive, adaptable, and resourceful with a high degree of professionalism
- Ability to maintain confidentiality of information related to company and its employees
Benefits options include:
- Medical, dental and vision coverage
- 401K with company match
- 11 paid holidays
- Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis
- Applicant may be eligible for annual discretionary bonus
No relocation assistance provided.If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you. XD Bank and it's affiliates are Equal Opportunity Employers. XD Bank and it's affiliates do not discriminate against any candidate or employee on the basis of race, national origin, color, genetics, sex, marital status, sexual orientation, gender identity, age, disability, pregnancy, religion or religious affiliation, veteran or service member status, or any other characteristic protected by federal, state or local laws.All applicants have rights under federal employment laws.
To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLAEEOEPPANotice to California Residents: XD Bank and BXA Service Corporation may collect personal information about you as part of the job application or employment process. Please see the California Privacy Rights Act Policies at CPRA Policy, CPRA Policy | CLMG Corp, CPRA | CSG InvestmentsCPRA Policy | for details.
