ApplyDescription
An ALL4 Finance Operations Specialist is an administrative support professional who performs a variety of tasks to help the organization’s Accounting and Finance team run efficiently. Preference will be given to candidates physically located near an ALL4 office location.
Duties and Responsibilities
- Manage the Certificate of Insurance (COI) process with clients, subcontractors, and vendors.
- Manage vendor information, including setting up new vendors in the system (Deltek Vantagepoint) and completing any necessary vendor forms.
- Enter Accounts Payable vendor invoices and establish approval and efficiencies processes.
- Lead vendor W-9 process, including the collection of W-9s and the annual audit/reporting process.
- Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Assist with the automation of processes surrounding vendor payments and client receipts.
- Assist with project openings (including scope changes) in the system and manage client set-up (i.e., providing W-9s and banking/remittance information and completing any necessary forms).
- Conduct system database cleanup efforts (i.e., client/vendor duplicates, classification tags, etc.).
- Assist with the client invoicing process, including month-end invoicing and invoice uploads into client payment portal systems.
- Support timesheet reporting process.
- Support credit card upload process.
- Compile and sort documents, such as invoices and checks, substantiating business transactions.
- Support onboarding training needs.
- Exhibit ALL4’s core values in all transactions both internally and externally.
- Perform other related duties as assigned by management.
Requirements
- Associate's degree in accounting, finance, or related discipline preferred.
- Two years of accounting, finance, or related experience.
- Experience with Deltek Vantagepoint preferred.
- Ability to accurately and efficiently enter data into computer software and systems.
- Commitment to excellence and high standards.
- Excellent communication and interpersonal skills, including strong document production skills.
- Proficiency in Microsoft Office Suite.
- Strong organizational, problem-solving, and analytical skills.
- Ability to meet deadlines by independently managing priorities and workflows.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Acute attention to detail.
- Commitment to excellence and ALL4’s core values; openness to change, personal growth, and coaching.
Salary Range
The salary range for this role is $53,000 to $57,000 annually at the time of posting. Factors taken into consideration when determining actual compensation include, but are not limited to, education, experience, skill set, location, and business or organizational needs. In addition, this role will also be eligible for bonus pay. ALL4 offers a comprehensive benefits package including paid time off, medical/dental/vision insurance, 401(k), tuition reimbursement, and other benefits to eligible employees.
About ALL4
ALL4 provides consulting services that span challenges encountered within private and public sector Environmental Health and Safety (EHS) programs. Our strategic services include air quality; chemical reporting and management; digital solutions; sustainability; environmental, social, and governance (ESG); investigation and remediation; occupational health and safety; waste management; and water quality.ALL4 has offices and remote staff members across most of the United States as well as in Canada, Spain, and Latin America.
The company has office locations in the metro areas of Philadelphia, PA (headquarters); Rancho Cucamonga, CA; Atlanta, GA; Louisville/Lexington, KY; Boston, MA; Raleigh, NC; Houston, TX; Bellingham, WA; and Washington, DC. ALL4 provides strategic consulting services to numerous heavily regulated industries across the country, including pulp and paper, food and beverage, consumer products, cement, chemical/pharmaceutical, waste management, power, oil and gas, and automotive.ALL4 has been consistently recognized as a “Best Place to Work” both regionally and nationally – growing in personnel, culture, and environmental disciplines. Notable honors include:
- Verdantix Green Quadrant for Service Providers – Innovator Status
- Inc. 5000 Fastest Growing Companies
- ENR Top 200 Environmental Firms
- Zweig Hot Firm – Fastest Growing Firms
ALL4 is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran status, disability status, or any other applicable characteristics protected by law. All employment is decided based on qualifications, merit, and business need.
