Experiential Assistant - Consumer

NVE

Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

The Experiential Assistant at NVE Experience Agency plays a vital role in supporting both the accounts and production team members, ensuring the smooth execution of events and effective management of client accounts. This hybrid role combines administrative tasks with hands-on event coordination and client interaction. Key responsibilities include managing project-specific administrative duties (internal and client meeting note taking, meeting scheduling, etc.), handling finance admin duties such as vendor invoicing, research, and general support to both accounts and production department teams. The Experiential Assistant must possess strong organizational, communication, and multitasking skills, as well as a proactive and detail-oriented approach to work. This position offers a dynamic and fast-paced environment where teamwork, adaptability, and creativity are essential for success.

Job Responsibilities:

Administrative

Coordinate and organize internal and external meetings, including kick offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as assisting with onboarding new vendors, processing vendor invoicing, and creating POs.

Account Management

Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.

Event Support - On Site

Provide onsite support during events, including during install and set up, event live and load out.

Qualifications:

0-1 year of experience
Proficiency in Google Suite (Docs, Sheets, and Slides)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills.
A proactive attitude what the ability to work collaboratively in a team setting

Requirements:

Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite
Must be able to work outdoors in various weather conditions
Have a valid Driver’s License
Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
Available to work weekends and evenings as needed for events

Location:

We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in NY.

Diversity, Equity, Inclusion and Belonging:

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Perks & Benefits:

Health & Wellness Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get togethers & annual retreats
Paid Parental Leave
Flexible WFH policy

Salary Estimation:

[$19.50 - $21.00 per hour]

This is an non-exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.NVE reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.

NVE may require an employee to perform duties outside his/her normal description.

Life at NVE Experience Agency

LA | NYC We are a world-class experience marketing agency and event production company, guided by the principle that the right moment will transform someone forever. ------ Embracing the Polished Hustle since 2005 Engaging cross-industry expertise to deliver impactful ideas with pure grit Architecting experiences that connect brands to the people, ideas, and trends that drive culture Delivering award-winning solutions for the world's most interesting and iconic brands NVE. Connected & Effective.

Thrive Here & What We ValueEmbracing curiosity and humanity | Authentic connection at the heart of their work | Providing tools and resources needed to deliver equitable experiences for employees and clients.</s> | Led by curiosity and fueled by humanity | Embracing authentic connection as the heart of work | Offering health & wellness benefits, 401k match, communication stipend, paid company holidays & PTO package, company get-togethers & annual retreats, paid parental leave, flexible WFH policy, and salary estimation of [$25 - $26/hr].</s> | Embracing authentic connection as the heart of their work | Providing tools and resources needed to deliver the best and most equitable experiences possible for employees and clients | Offering health & wellness benefits, 401k match, communication stipend, paid company holidays & PTO package, company get-togethers & annual retreats, paid parental leave, flexible WFH policy, and salary estimation of [$95,000.00 - $125,000.00].</user> | Embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve. | Health & Wellness Benefits, 401k Match, Communication Stipend, Paid Company holidays & PTO Package, Company get-togethers & annual retreats, Paid Parental Leave, Flexible WFH policy</s> | Embracing authentic connection at the heart of their work | Offering health & wellness benefits, 401k match, communication stipend, paid company holidays & PTO package, company get-togethers & annual retreats, paid parental leave, flexible WFH policy, and salary estimation of $80,000.00 - $105,000.00.</s> | Embrace authentic connection at the heart of their work | Provide tools and resources needed to deliver exceptional experiences for employees and clients</s> | Embracing the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.</s> | 1. Led by curiosity and fueled by humanity | 2. Embracing the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve. | 3. Authentic connection is at the heart of our work.</s> | 2. Authentic connection at the heart of our work | 3. Embracing opportunity and responsibility to provide tools and resources needed to deliver best and most equitable experiences possible for employees and clients</s> | Emphasis on providing the tools and resources needed to deliver the best and most equitable experiences possible for employees and clients | Commitment to delivering calculated impact and building multi-dimensional business solutions that convert consumer attention into action, sales, and brand loyalty | Belief in immersive experiences as the most potent form of marketing in the world | Emphasis on maintaining strong internal and external relationships to facilitate project success</s> | Emphasis on creating experiences that connect brands to the people, ideas, and trends that drive culture | Committed to delivering calculated impact | Focus on providing tools and resources needed to deliver the best and most equitable experiences possible for employees and clients</s> | 1. Emphasis on authenticity and humanity | 2. Emphasis on teamwork and collaboration | 3. Emphasis on providing resources for employees and clients to deliver the best experiences possible | 4. Emphasis on equity, inclusion, and belonging | 5. Emphasis on growth and developmental opportunities</s> | Company get-togethers & retreats | Salary Estimation: This is an exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. The salary range is $140k-$165k. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.</s> | At NVE, we believe stories are better experienced. | We help brands shift perceptions, inspire action, and create memorable experiences—whether in-person, digitally, or through strategic alliances. | Our Strategic Partnerships department connects brands to culturally relevant people, places, and programs—generating awareness, cultural cachet, and business impact.</s> | 2. Focus on providing equitable experiences for employees and clients | 3. Opportunities for professional development and growth | 4. Flexible workfrom-home policy | 5. Paid company gettogethers and retreats</s> | 1. Guided by the Principle of "The Right Moment Will Transform Someone Forever" | 2. Insightdriven Ideas Rooted in Culture | 3. Convert Consumer Attention into Commitment, Action, and Brand Loyalty | 4. Develops Unique and Applicable Final Intern Project | 5. Flexible and Adaptable to a Fastpaced Work Environment</s> | 1. Guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ | 2. Develop insightdriven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty. | 3. Handson learning experience unparalleled in the classroom.</s> | Embrace the Opportunity and Responsibility to Provide Tools and Resources Needed to Deliver the Best and Most Equitable Experiences Possible for Employees and Clients | Emphasize Authentic Connection at the Heart of Work</s> | Embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.</s> | 1. Handson learning experience unparalleled in the classroom | 2. Unpaid, remote educational internship | 3. Guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ | 4. Team of creatives, strategists and producers develop insightdriven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty. | 5. Structured to develop breakthrough ideas and experiential extensions that deliver business solutions for our partners.</s> | Passionate about experiential marketing & advertising industries | Values collaboration, but feels confident working autonomously | Understands and is fascinated by culture, subcultures, and the forces that move them</s> | Embraces the opportunity and responsibility to provide tools and resources for employees and clients | Provides health & wellness benefits, paid company holidays & PTO package, communication stipend, paid parental leave, flexible WFH policy, and salary estimation.</s>