Management Analyst

501500 Management Analyst

Type:

Location:

Relocation:

Position Description :

• Maintain daily and operational calendars and manage scheduling for HMIF Program Office Leadership.
• Draft, review, and send communications on behalf of HMIF Program Office Leadership IAW established templates, formats, and policy.
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings (MS Teams).
• Answer and respond to phone calls and communicate messages and information to Program Leaders.
• Manage senior leader travel in DTS.
• Assist senior program specialists with assessing, preparing, and providing mission short- and long-range goals, mission and personnel calendars, objectives, and initiatives to be presented to senior leadership.
• Organize, attend, and participate in organizational staff calls, stand-ups, and project office tag-ups, working groups, ad hoc, IPTs or similar venues; assess action items from meetings and engage in the resolution process; propose responses to inquiries based on actions assigned. Prepare notes or after-action summaries, track action items, and make recommendations on responses for closure.
• Maintain internal task tracker, assign tasks to appropriate team members, and track to completion.
• Assist with daily office operations and prioritization of events based on known activities or guidance provided such as synchronization and integration of events and activities for the Project Office through coordination, consolidation, and collaboration of information.
• Create, compose, consolidate, and review documentation (e.g., correspondence, briefings, response to inquiries, and talking points) for correctness, format, spelling, and grammar before sending out for approval or signature. 
• Assist with special projects where multiple functions are involved, coordinating actions, clarifying responsibilities and timelines for completion, and consolidating data, as necessary, and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Consistently develop and sustain cooperative working relationships and ensuring visitor authorization requests (VARS) are prepared, when needed.
• Assist in the efficient operations/administration of the Project Office. Recommend policy and business practice changes to enhance operations efficiencies. 
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Required Skills:

• Bachelor’s Degree
• Proficiency in MS Office

Required Experience:

• Previous experience working with and in an office led by high-ranking Senior Leadership.
• Experience working internal/external taskers
• Experience managing civilian travel in DTS
• Experience serving and managing mission/information demands of executive members of the Army or DoD staff

Desired Qualifications:

• Proficient in arranging travel using DTS 
• Ability to work in a dynamic, high-paced work environment
• Exceptional oral and written communication skills
• Excellent organizational skills

Clearance: 

• Active Secret clearance