The Importance of this Role
We are looking for a driven, detail-oriented, and people-first Coordinator to join our People Operations team in Ukraine and play a key cross-functional role across both the US and UA markets. If you thrive in a fast-paced environment and love owning processes, improving operations, and supporting people - we want you on our team.This high-visibility role touches nearly every part of the company, from office management and events to onboarding, vendor coordination, hiring support, and US-specific operations.
You’ll also partner closely with Talent Acquisition (TA), provide onboarding and offboarding support (including for offshore hires), and ensure a smooth, compliant, and culture-rich employee experience.
Your Responsibilities:
⚙️ People Operations/Human Resources Support (UA & US)
- Own and manage new hire onboarding and employee terminations/offboarding across multiple locations (US, UA, Offshore)
- Work with the People Operations team to improve people processes (company comms & updates, company engagement, TA support)
- Own preparation and coordination of monthly All-Company meetings (slides, agenda, follow-up)
- Keep processes clear, documented, and easy for others to follow
🌎 US & Offshore Hiring Support + Recruiting Coordination
- Support US hiring managers, contractors, and People Ops with onboarding, documentation, and tool access
- Be the point of contact for our offshore onboarding processes
- Coordinate with Talent Acquisition on scheduling, candidate documentation, and new hire setup
💼 Office & Vendor Management:
- Keep the office area, kitchen, and meeting rooms clean, organized, and well-stocked
- Track and manage all office supplies and tech equipment
- Receive and send office deliveries and shipments
- Work with third-party vendors (cleaning, delivery, maintenance, etc.) - keep track of contacts, contracts, payment timelines
- Make sure the office stays comfortable, safe, and welcoming for the team
💡 Culture, Events & Engagement:
- Own planning and coordination of local and global events (team lunches, birthdays, Maticversaries, Company All Hands) and remote experiences (gift boxes, virtual meetups)
- Make sure Matic stays a welcoming, fun, and inclusive place to work by bringing new ideas to keep people connected and involved - across UA and US teams
- Order and ship branded gifts and swag for the team worldwide
💸 Finance & Legal Coordination:
- Track and report all expenses and monthly office budgets
- Work closely with accountants to prepare and submit documents according to Ukrainian law
- Ensure DIIA City compliance - manage all requirements, deadlines, and documentation to maintain resident status and support the employee deferral process
- Submit finance documents, request accesses, and help with monthly reporting
Must-have skills:
- 2+ years of experience in Human Resources, Talent Acquisition, Office Management, or similar role in a fast-paced team
- Comfortable working with US teams
- Able to work flexible hours to support US work hours/schedules
- English Fluency - verbal and written (Upper-Intermediate or Higher)
- Experience managing employee Onboarding/Offboarding processes
- Able to manage multiple vendors, track payments, and keep things organized
- Experienced in running engagement activities for large, remote teams
- Strong attention to detail and a love for structure and checklists
- Self-driven person who takes ownership and doesn’t need micromanagement
- Great at organizing, prioritizing, and working with different teams
- Open to feedback and comfortable speaking up and sharing your own
- Enjoy working independently but also love to collaborate in remote environments
- Confident with tools like Google Sheets, Confluence, Slack, Canva, Figma, and Jira (or open to learning quickly)
- Able to manage many requests at once and still deliver high-quality, timely results
What We Offer:
- Opportunity to grow into a People Operations Manager role as you take on more responsibilities and lead cross-company projects
- Full ownership of high-impact projects that shape the employee experience across all teams
- Work closely with teammates across Ukraine and the US, gaining valuable experience in a global, remote-first company
- Set your own schedule in coordination with your team and meetings - we trust you to manage your time effectively
- Flexible unlimited PTO, including sick days, mental health days, and personal days
- We’ll provide brand-new, high-quality equipment to set you up for success from day one
- We’ll cover the cost of your local accounting needs to ensure legal and tax compliance in Ukraine
- Be a part of our long-term success - we offer company equity and shares so you can grow with us
Hiring Process:
Apply with a short cover letter – we’d love to hear a bit about you before we chat!Intro Call – a casual conversation to get to know each other, align expectations, and see if it’s a match :)Test Task – a simple task to show how you organize, plan, and take ownership that reflects the kind of projects and responsibilities you’d handle as a People Operations Coordinator.Panel Interview – meet with our leadership team in two sessions (with UA & US teams)Offer Letter – if it’s a mutual fit, we’ll be excited to welcome you aboard!We’re aiming for an early June start - we’d love to have you join the team soon!
