Job Summary
The HR Associate will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.
Job Duties and Responsibilities
- Completes departmental needs for I-9 compliance including verifying I-9 documentation, maintaining I-9 files, and staying current on I-9 policies.
- Maintains accurate, detailed, and confidential records of departmental and employee information within the HRIS and SharePoint systems, ensuring date integrity and security.
- Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
- Assists in planning and creating events for programs such as Wellness, DEI, and other various employee engagement and development programs.
- Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Manages DISA, ASAP, OSCA and other employee testing services.
- May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resources files and records.
- Conducts or assists with new hire orientation.
- Receives and distributes office mail and answers and directs departmental phone calls.
- Schedules and organizes appointments and takes minutes during departmental meetings.
- Proofreads or completes documents and correspondence produced by the department.
- Performs various clerical functions including photocopying, mailing, scanning, and emailing documents.
- Assists or prepares correspondence as requested.
- Provides additional clerical support to the various areas of the HR department.
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan provider.
- Performs other duties as assigned.
Job SpecificationsSkills
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite specifically Outlook, Word, SharePoint, Excel, and PowerPoint
- Proficient ability to navigate various software programs.
- Proficient with or the ability to quickly learn payroll management, Human Resources Information System (HRIS), and similar computer applications.
- Bilingual (Spanish Speaking) Required.
Education
- Required: High school diploma, GED or equivalent.
- Preferred: Associate's or Bachelor's degree in Human Resources, Business Administration, Phycology, or Business related field.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times
Salary Range
Salary is based on a combination of experience, education, and transferable skills, and fall within the range of $47,840 to $52,000.
