Senior Accountant

myDNA PURPOSE

myDNA VALUES

POSITION OVERVIEW

Key Activities and Responsibilities:

General Accounting- 45%

• Monitor  daily cash balances across all bank accounts to ensure adequate funds are   available for operational needs
• Process band record daily cash receipts and disbursements daily
• Perform  timely and accurate reconciliation of all bank accounts on a daily, weekly,   or monthly basis, identifying and resolving any discrepancies
• Investigate  and resolve reconciling items, including outstanding checks, deposits in   transit, and bank charges
• Maintain organized documentation to support all reconciliation activities
• Collaborate  with the Accounts Receivable contact to monitor collections
• Work with the Accounts Payable contact to optimize payment schedules and ensure   timely and accurate vendor payments
• Investigate  and resolve cash application issues

• Receive, review, and process vendor invoices accurately and efficiently, ensuring   proper coding to the general ledger within procurement automation tool daily
• Ensure compliance with vendor invoices with purchase orders (POs) 
• Investigate and resolve discrepancies between invoices, POs, and receiving reports timely
• Prepare weekly payment run that provides a comprehensive view of vendor inquiries
• Maintain accurate records of all payments made, including the relevant documentation 
• Respond  to vendor inquiries regarding payment status
• Maintain accurate and up-to-date vendor records, including contact information,   payment terms, and tax information (e.g., W-9)
• Communicate   effectively with vendors to resolve invoice discrepancies, payment issues,   and other inquiries.
• Assist in the onboarding of new vendors

• Post month end journals for following balances to close the result by workday 3.   Includes prepaid expenses, tax, intercompany, fixed assets, intangible   assets, and accruals. 
• Reconciliation of key account balances by WD4 and all other account balances by WD10
• Perform monthly reconciliation of vendor statements to the accounts payable   sub-ledger
• Investigate and resolve any outstanding balances or discrepancies within cash accounts

Corporate Expense Management-15%

• Process daily transactions, ensuring accurate coding to align with the budget
• Proactively communicates with cardholders regarding missing information to facilitate   timely reporting of Brex data
• Reconcile card statements to general ledger accounts
• Investigate and resolve discrepancies in card transactions
• Generate regular and ad-hoc reports on card usage, spending patterns, and compliance
• Communicate effectively with cardholders, managers, and vendors regarding card program   matters
• Coordinate with internal stakeholders (e.g., HR, IT, Accounting) to ensure smooth   program operations and be a business partner to the organization
• Maintain accurate and organized records of all cardholder information, applications,   changes, and cancellations through the credit cards inbox
• Ensure proper documentation is retained in accordance with company policy and regulatory requirements

Financial  Reporting and FP&A-10%

• Assist in the preparation of reports to senior management, including P&L and   balance sheet reviews, cash flow and commentaries which focus on risks and   opportunities
• Identify key drivers of revenue and expenses, updating forecasts and budgets as   necessary
• Provide commentary and insights into key account variances
• Support  the business and internal stakeholders on ad-hoc projects requiring   financial/technical accounting assistance and/or involvement
• Collaborate with other departments to gather necessary financial data for reporting and   budgeting/forecasting during the in the preparation of budgets and financial   forecasts
• Assist with ad-hoc projects and tasks as assigned by the Accounting Manager

Internal Controls and Compliance-10%

• Ensure compliance with all financial regulations and laws, as well as the Company's   internal policies and procedures
• Own   the implementation of new and improved control recommendations as required to   ensure internal controls are in place and always operate effectively
• Adhere to and enforce internal controls related to the accounts payable process
• Ensure compliance with company policies and relevant accounting and tax regulations
• Assist with the preparation and filing of annual tax forms related to vendor   payments (e.g.: 1099 forms)
• Adhere to and enforce internal controls related to cash handling and management
• Ensure compliance with company policies and relevant accounting regulations.
• Support Head of Finance with local tax compliance

Audit-10%

• Assist  auditors with the preparation of audit schedules and work papers
• Respond to auditor inquiries and requests for information in a timely and accurate   manner
• Facilitate communication and coordination between the department and the audit team
• Ensure that requested data and documentation are readily available for auditors

Development and Other-10%

• Assist with developing and aligning financial policies, procedures, systems, and   processes and coordinating these processes with other internal departments to   streamline and build cohesion across the business
• Recommend process improvements and participate in system upgrades
• Act  as key SME for NetSuite, QuickBooks, or other accounting related platforms
• Participate in strategic planning and decision-making to support the company’s long-term objectives

Skills and Knowledge

• Strong understanding of accounting standards.
• Ability to resolve accounting and finance issues through research and analysis.
• Sufficient knowledge to perform recurring financial duties with a reasonable degree of independence.
• Command knowledge to be a dependable resource to the finance team.
• Intermediate Microsoft Excel skills (e.g., able to analyse large quantities of data, data sorts, VLOOKUP, PivotTables, filters, etc.)
• Ability to identify areas for improvement to ensure continuous improvement.
• Robust technical accounting knowledge.
• Demonstrates high levels of accuracy and attention to detail, with a focus on quality in all work and activities.
• Strong communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels of the business.
• Excellent skills in Microsoft Office 365 including Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Forms, etc.
• Skills and prior exposure to using financial software is preferred (e.g., NetSuite or other similar platforms) preferred.

Experience: 

• Minimum 5 years’ experience in Accounting, Finance or similar positions.
• Strong technical accounting expertise, with experience including GL accounting.
• Ability to work autonomously in a dynamic and fast-paced environment.
• Demonstrated ability to multitask, manage time effectively, and handle a diverse workload.
• A self-starter with a proactive, innovative mindset.
• Experience in a pharmaceutical or, FMCG industry, or biosciences environment preferred. 
• Previous exposure and experience working through mergers or organizational changes preferred.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business, Commerce or a related discipline. 
• Certified Public Accountant (CPA) or Chartered Accountant (CA) qualification or working towards CPA strongly preferred. 

Travel:

• Occasional travel may be required.