This position is part of a bid process associated with a Statement of Work. Candidates are encouraged to submit their information and resumes highlighting their relevant experience.
Hive Group is seeking an Executive Administrative Assistant to support senior leadership within the Solution Delivery Division (SDD). This position ensures the smooth and efficient operation of front-office activities by providing high-level administrative, travel, scheduling, and correspondence support to the Chief Operating Officer and other senior executives. The ideal candidate will be an experienced, resourceful, and detail-oriented professional who thrives in fast-paced environments and can manage competing priorities with professionalism and discretion.
Key Responsibilities:
- Provide executive-level administrative support to the SDD Chief Operating Officer (COO) and division leadership.
- Manage and maintain calendars, coordinate internal and external meetings, prepare agendas, and track action items.
- Draft, edit, and route official correspondence, memoranda, and reports in compliance with formatting and routing protocols.
- Coordinate travel arrangements through the Defense Travel System (DTS) and ensure alignment with the Joint Travel Regulations (JTR); prepare and submit vouchers.
- Maintain office supply inventory, handle procurement requests, and support logistics for meetings, site visits, and staff events.
- Serve as the initial point of contact for visitors, phone calls, and email correspondence directed to SDD executive offices.
- Assist with military and civilian in-processing/out-processing documentation and orientation logistics.
- Manage shared calendars and conference room scheduling for division-level events and meetings.
- Maintain files and records in accordance with records management policies.
Required Qualifications:
- 3–5 years of experience in an executive assistant or senior administrative support role, preferably within a federal or DoD setting.
- Demonstrated ability to professionally interface with all levels of management, staff, and external stakeholders.
- Strong organizational, multitasking, and time-management skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Working knowledge of the Defense Travel System (DTS) and familiarity with Joint Travel Regulations (JTR).
- Training in executive support, administrative operations, or records management is a plus.
Work Environment and Travel:
- Work is primarily performed on-site in Falls Church, VA, with limited remote flexibility upon approval.
- Travel is minimal but may occasionally be required for training or support to SDD events in Charleston, SC or San Antonio, TX.
