About this Position
We are looking for an Executive Assistant to perform a variety of administrative tasks and support the company's CEO. This is a strategic role and not a secretarial role. Candidates typically go on to take on leadership position in the organization after a successful stint of a few years in this role.Working at NeolytixAt Neolytix, you will learn to hone your consultative skills, develop drive & leadership, balance work with family time and importantly have fun!
- Complimentary Medical Coverage for your Family & dependents
- Work with diverse team members across countries & cultures
- Participate in Clubs based on your hobbies and share your passion with like minded enthusiasts
Executive Assistant responsibilities include:
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a liaison between the CEO and other staff members, stakeholders, and external partners.
- Preparing Strategic Plans, Budgets and Variance reports on operational and financial performance
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Manage and attend meetings, including taking minutes and ensuring action items are communicated and followed up on.
- Prepares reports by collecting and analyzing information.
- Research products, applications, markets, vendors and present a detailed analysis
- Procure quotes for applications and/ or services as needed for the company
- Handle confidential information with discretion and integrity.
- Coordinate and oversee special projects as directed by the CEO, ensuring deadlines are met.
- Assist in preparing for board meetings and executive sessions, including document preparation and logistics.
- Manage incoming communications and prioritizing in terms of urgency and relevance to the CEO's agenda.
- Provide general administrative support to the CEO, including but not limited to, filing, copying, and expense report management.
- Follow up with other people in the organization on completion of tasks
- Proactively organize & update tasks tracker before the meetings
Requirements and skills
- 2+ years of relevant work experience
- User ins MS Excel – Formulas, Pivot tables
- Excellent presentation preparation skills in Powerpoint
- Fast Learner
- Above average fluency in English
- Excellent business writing skills
- Outstanding organizational and time management skills
- Discretion and confidentiality
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Works US Central Hours
