Job Title:
Junior Recruiting Assistant
Department:
Human Resources / Recruitment
Reports To:
Recruitment Manager
Location: 104 North 63rd Street, Philadelphia, PA 19139
Status:
Full-Time (In-Office Only)
Work Schedule:
Monday – Friday
Pay Schedule:
Weekly Pay (Every Friday)
Job Summary
The Junior Recruiting Assistant provides key administrative, operational, and creative support to the Recruitment Manager. This in-office, full-time role is ideal for someone detail-oriented, tech-savvy, and passionate about recruitment and employee retention strategies. You will assist with the hiring process, candidate communications, and contribute ideas to improve the recruiting and retention experience.
Key Responsibilities
1. Administrative & Email Communication
- Draft and send professional email communications to candidates and hiring managers
- Organize and maintain recruitment email correspondence
- Prepare offer letters, employment contracts, and hiring documents
2. Interview Scheduling & Candidate Support
- Schedule interviews and coordinate meetings
- Follow up with candidates throughout the hiring process
- Send interview confirmations, reminders, and rejections
3. Job Posting & Resume Screening
- Post and maintain job ads across platforms (including ADP)
- Screen resumes and pre-qualify applicants
- Assist in sourcing through job boards and social platforms
4. Document Collection & Compliance
- Assist in background checks, reference checks, and employment verification
- Ensure accurate collection and filing of onboarding documents (I-9s, IDs, tax forms)
5. Onboarding & Training Support
- Help assemble new hire paperwork and welcome packages
- Support new hire orientations and training sessions
- Ensure paperwork is complete prior to the first day of work
6. Reporting & Spreadsheet Creation
- Maintain recruitment logs and generate reports
- Use Excel or Google Sheets to track applicants, interview outcomes, and recruitment metrics
- Organize hiring data and assist in trend analysis
7. Ideas for Recruitment & Retention
- Offer suggestions and assist in implementing recruitment campaigns
- Contribute to employee engagement and retention strategies
- Help brainstorm ways to improve the candidate and employee experience
Compensation & Benefits
- Weekly pay (every Friday)
- Competitive salary
- Paid Time Off (PTO)
- 401(k) Retirement Plan
- Medical Benefits after 90 days
- Accessible by public transportation
Required Qualifications
- High school diploma or equivalent (Associate’s or Bachelor's preferred)
- Strong written and verbal communication skills
- Proficient in Microsoft Office (especially Excel) and email platforms
- Detail-oriented with excellent organizational skills
- Able to generate and present new ideas to improve processes
43000.00 To 43680.00 (USD) Annually
