Executive Assistant to the Chief Business Officer (CBO)
đź“ŤHollywood, CA (Not Remote)
About Passes:
Passes is a rapidly growing tech platform designed to help creators pursue their entrepreneurial dreams and connect with their followers. Founded by visionary tech leader Lucy Guo in 2022, Passes has attracted top talent from some of the world’s most recognized companies as we build a platform for scale.
The Role:
We’re looking for a sharp, strategic, and highly proactive Executive Assistant to support our Chief Business Officer (CBO). This is not your typical EA role — you’ll serve as a trusted partner and force multiplier, ensuring the CBO operates at peak efficiency across all areas of the business. From managing key initiatives to driving execution across teams, you'll be deeply embedded in high-priority work and play a critical role in keeping the organization aligned and moving forward.The ideal candidate is detail-obsessed, solution-oriented, and thrives in fast-paced, ever-changing environments.
You anticipate needs before they arise, communicate with clarity and discretion, and bring structure to complexity. This is anin-office role based in Los Angeles, with significant visibility and impact across the company.
Key Responsibilities:
- Serve as the right hand to the CBO — acting as their eyes and ears, staying plugged in across the org, and proactively identifying areas that need attention or follow-up.
- Manage and organize the CBO’s inbox — prioritizing emails, drafting responses, and ensuring nothing slips through the cracks.
- Own calendar management and scheduling, keeping a strong pulse on priorities, time management, and upcoming needs.
- Stay on top of task and project follow-ups for the broader team, ensuring deadlines are met and momentum is maintained.
- Lead the coordination and execution of OKR, KPI, and biannual planning cycles — keeping the process smooth, timely, and aligned with company goals.
- Take first passes at strategy and research docs the CBO wants to explore — gathering insights, structuring ideas, and surfacing key takeaways.
- Act as a gatekeeper and primary point of contact for internal and external stakeholders.
- Prepare meeting agendas, take notes, and track follow-ups to ensure action items are completed.
- Assist with travel coordination, expense reporting, and document prep.
- Collaborate cross-functionally with teams to ensure smooth communication and operational alignment.
- Anticipate needs, solve problems proactively, and constantly look for ways to maximize efficiency and impact.
What We’re Looking For:
- 5+ years of experience as an Executive Assistant, ideally in a startup, media, or tech environment.
- Strong organizational skills with an ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and judgment.
- Proficiency in Google Suite, Slack, and calendar management tools.
- A proactive and problem-solving mindset with a strong sense of ownership.
- Ability to thrive in a fast-paced, evolving environment.
Benefits:
- Competitive salary and equity package.
- Comprehensive health, dental, and vision insurance.
- 401(k) plan with company matching.
- Unlimited PTO.
- Industry-leading in-office perks.
- Professional development opportunities and continuous learning support.
Why Join Us?
At Passes, you’ll be part of a dynamic and ambitious team revolutionizing the creator economy. We offer competitive compensation, benefits, and a vibrant company culture. If you’re ready to take on a critical support role in a high-energy startup, we’d love to hear from you!Passes is an equal opportunity employer—we celebrate diversity and are committed to creating an inclusive workplace for all.Ready to bring the creator energy?
Apply now!
