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Clerical Assistant

Envoy GlobalChicago, Illinois, United StatesOnsite

Envoy Global is a proven innovator in the global immigration space. Our mission combines our industry-leading tech platform with holistic service to streamline, simplify and expedite the immigration process for employers and individuals.
As a member of the Operations team, our Clerical Assistants are responsible for providing clerical support to Envoy's affiliate law firms to help in the processing of immigration and non-immigrant visas. Those with a genuine interest in immigration law and global immigration matters and technology are encouraged to apply!

This role is a full time permanent position and it is 100% working in the office located in Chicago, IL.


As our Clerical Assistant you will be required to: 


  • Support the Envoy Operations team (and staff of Envoy’s affiliate firms) by preparing correspondence and mailings for immigration petitions and applications
  • Scan, file and upload confidential documents as directed by relevant staff within Operations and the affiliate firms
  • Notify all relevant staff and clients of important email correspondence and mail
  • Update the Envoy Global Applicant Tracking system with receipt and approval notices in a timely manner
  • Support clients by calling for case status updates and submitting e-requests
  • Perform basic client document intakes, e., process original photos, medical documentation, signed forms, etc.
  • Aid with the completion of applications online and create instructions for the foreign nationals
  • Follow all procedures and processes accurately and efficiently to handle all stages of the casework and per direction from legal teams (i.e., withdrawals, filings, etc.)
  • Update and track work completed and assigned
  • Other clerical tasks as required

To apply for this role, you should possess the following skills, experience and qualifications: 


  •  2+ years of experience undertaking clerical work within a corporate office environment, preferably within client services
  • Excellent organizational skills (i.e., time management, prioritization etc.)
  • Ability to multi-task and still meet strict deadlines
  • Ability to empathize and perceive matters from the perspective of clients, foreign nationals, and work colleagues
  • Excellent written & verbal communication skills and excellent use of the English language
  • Intermediate proficiency with MS Office Suite (MS Word, MS Excel, MS Outlook)
  • Strong attention to detail with a genuine desire to produce prompt and accurate work
  • Initiative to think ahead and foresee potential issues and raise to management with solutions
  • Team focused and strong work ethic
  • Requires the ability to sit or stand for extended periods at a computer workstation, use a computer and a monitor, and lift to 25 lbs.

This role is a full time permanent position and it is 100% working in the office located in Chicago, IL. 

Hourly Rate: $19.18 per hour (if overtime is requested, overtime rates apply)


To Apply, please upload your application following the link provided. We look forward hearing from you!


Notice at Collection for California Applicants:


http://www.envoyglobal.com/notice-at-collection-for-ca-applicants

#LI-Onsite


Life at Envoy Global

Founded in 1998, Envoy is a global immigration services provider offering the only immigration management platform that makes it seamless for companies to hire and manage an international workforce by combining expert legal representation for both inbound and outbound immigration and proprietary technology. Envoy empowers companies to acquire the best talent regardless of where they are in the world; helps mobilize employees around the world to take advantage of business opportunities; and enables the management of entire global workforces, providing a strategic, proactive view into workforce and financial forecasting and compliance. Envoy has managed more than 30,000 cases and served more than 2,000 customers in a broad range of industries. Check out our HR and Immigration Blog: http://bit.ly/2gHmjdm
Thrive Here & What We Value1. Innovative Tech Platform2. Holistic Service3. Streamlined Immigration Process4. Fastpaced Work Environment5. Crossdepartmental Visibility6. Proactive planning and organization for business continuity7. Passionate team working on complex technical challenges8. Exciting journey to be a part of9. Relentless sense of ownership for success1e. Mission combines industry-leading tech platform with holistic service
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