Position Overview:
The Facilities & Operations Office Sr. Coordinator plays a pivotal role in ensuring the efficient and smooth operation of our organization's facilities. This position involves maintaining accurate records, managing inventories, and coordinating essential training and onboarding procedures. A key focus will be on managing insurance requirements, collaborating closely with the IT department, and overseeing building maintenance to ensure a safe and functional workspace.
Key Responsibilities:
The Facilities & Operations Office Sr. Coordinator will:
- Insurance Management: Handle the requirements for business insurance, interact with insurance brokers, and ensure compliance with corporate insurance policies. Assist in managing insurance requirements for facilities, off-site events, and sub-contractor needs.
- Partnership with IT: Support IT in tracking computers, monitors, and other equipment. Assist with packaging, shipping, and mailing computer equipment and accessories. Provide first-level operations-related IT support and manage hardware inventories.
- Building Maintenance: Coordinate building maintenance and repairs. Implement and maintain safety policies and procedures, and assist in the design and implementation of emergency response and disaster recovery procedures. Oversee office layout, systems planning, and equipment procurement.
- Administration Support: Coordinate and book travel for CSE personnel, administer new employee orientations, and manage building access for employees. Maintain clear and accurate operational documents and procedures for reference and compliance purposes.
- Procurement and Inventory Management: Assist with company procurement, inventory management, and reconciling credit card charges related to general procurement and travel expenses.
- Additional Duties: Provide support for company event planning, assist with budget processes for the Facilities and Operations department. Manage inventory of offsite storage and update standard operating procedures annually.
Qualifications:
Essential Knowledge, Skills, and Abilities:
- Strong customer service skills and good phone etiquette.
- Attention to detail and problem-solving capabilities.
- Proficiency in Microsoft Office and general administrative support functions.
- Ability to prioritize and handle multiple tasks in a fast-paced environment.
- Self-starter with strong communication and writing skills.
- Working knowledge of computer systems and audio-visual equipment.
- Willingness to take on additional duties as needed.
Preferred:
- Technical aptitude to troubleshoot operations-related hardware and applications (e.g., phone systems).
- Experience in facilities management and supervisory experience.
- Knowledge and experience with business insurance and interaction with insurance brokers.
Education:
- High school diploma or equivalent required.
- Associate of Arts degree or equivalent experience required
*** This position is onsite, at our San Diego office.
50800.00 To 65700.00 (USD) Annually
