Title
: Senior AP Specialist Department: Finance & Accounting ReportsTo: Accounting ManagerFLSAStatus: ExemptJobSummary:Are you highly organized with a passion for financial details? Do you want an opportunity to help drive growth in one of the fastest growing companies in Charlotte? As a Senior AP Specialist at Passport, you will assist with payables, expense reports and vendor management in support of our monthly financial close process. As a valuable member of the finance team, the Senior AP Specialist will gain a unique perspective of our leading mobile payments company while working with multiple internal teams and our clients.
If you love to challenge yourself, enjoy maintaining and improving processes, and want to collaborate with a great team, you have found the right place!Responsibilities:
AP Operations:
Ensure vendor invoices are processed and paid accurately and on time, including coding invoices to the correct account, department, customer etc.
Review and process employee expense reports, including working with employees to make sure proper documentation is received, expenses are submitted timely and expenses are within policy.
Monitor payment status to ensure invoices are being paid within payment terms.
Manage internal and external AP and T&E related communications including AP inbox.
Maintain strong vendor relationships from AP perspective, including working with vendors to ensure invoices are received accurately and timely, investigating discrepancies, and reconciling vendor statements.
Work with internal partners to ensure invoices receive proper approvals on time.
Manage AP software including entering new vendors and updating information as needed.
Routinely review AP Aging, exception reports and others to proactively identify issues and ensure resolution.
Use and create excel reports to summarize activity.
Month-end close - Assume full ownership, including reconciliation and substantiation of all transactions, for the following accounts:
Accounts Payable
T&E related accounts
Accrued expenses
Prepaid expenses
Cash flow projections
Additional Responsibilities
Review and process mail received by the finance department, accept checks, and scan support
Assist with external audit, compliance, and special projects as necessary
About You:You have a keen attention to detail and regularly act with a sense of urgency. You own your responsibilities and nothing in the universe will get in the way of delivering your goals. You strive for simple, organized solutions to intimidating problems, and are always thinking about ways to scale your responsibilities in the future. You live to interact with and support your colleagues and customers to make their jobs more enjoyable and successful.You are someone who thrives in a rapidly changing organization with rapid revenue growth.
You love the intensity and constant change. You are a self-starter who takes the initiative to ensure that collaboration occurs. You are inquisitive and like to ask a lot of questions – you have an insatiable curiosity to learn and want to master everything you touch. You can balance short and long-term objectives and always hit your deadlines. Qualifications:
Associate’s degree required, Bachelor’s degree in Accounting or Finance preferred or a combination of education and relevant experience
Solid understanding of Excel
2 years in an accounting specialist or similar role
Exposure to general ledger packages such as Netsuite, Intacct, or MS Dynamics
Comfortable with the collaborative Google suite of products – Sheets, Drive, etc.
Competencies:
Customer focus
Action-oriented
Communicates effectively
Manages complexity
About Us:Passport is the technology leader in parking compliance and curbside payment solutions. By helping cities integrate paid parking, enforcement operations, and payment infrastructure into one software solution, Passport provides the only platform that connects the complexities of mobility to efficiently manage and monetize the curb. From mobile payments to citation issuance, permitting technology and more, Passport is empowering cities of all sizes with better insights to improve parking turnover, expand revenue opportunities, and create better compliance.
Passport is trusted by more than 800 clients across North America.Passport provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
55000.00 To 62500.00 (USD) Annually
