Accounts Payable Specialist (Contractor)
Position Type:
Contract: 4 to 5 Months
Location:
Hybrid – 3 days in officeMacroFab is the first digital marketplace and intelligent manufacturing platform focused on the $500B market in contract electronics manufacturing. Our technology and services allow customers to rapidly bring new products to market and consume manufacturing as a virtualized resource by offering instant price quotes, rapid prototyping services, and production at scale through a network of factories in North America. Our partners gain a source of low-overhead manufacturing jobs, allowing them to fully subscribe to their factory capacity and eliminate idle time.
Job Summary:
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team on a contract basis. This role involves managing the accounts payable cycle, ensuring timely and accurate processing of invoices, and maintaining vendor relationships. The ideal candidate has strong analytical skills, excellent communication abilities, and proficiency in accounts payable systems.
Key Responsibilities:
- Receives and matches all vendor invoices to purchase orders.
- Enters Vendor invoices into accounting software to be paid.
- Interfaces with appropriate departments to secure proper payment approvals.
- Oversees the maintenance of accounts payable files and records.
- Prepares 1099s.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and payment requests; resolve invoice discrepancies.
- Prepares accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
- Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
- Reconcile job costs to ensure all material costs have been applied to the job correctly.
- Notifies the correct party of missing materials cost on jobs and ensures discrepancies are corrected.
- Assists with related special projects as required.
- Performs other related duties as assigned by management.
Qualifications:
- Associate's degree or equivalent, one to two years related experience, or equivalent combination of education and experience.
- Proficient in Microsoft Office Suite,
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Commitment to excellence and high standards.
- Acute attention to detail.
- Excellent written and verbal communication skills.
- Ability to prepare reports and business correspondence.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Even if you don't meet all of the requirements listed here, we still encourage you to apply. Skills can be used in many different ways, and your life and professional experience may be relevant beyond what any list of requirements will capture.Note: MacroFab is currently not sponsoring H1-B Visas.
