About You
Energetic professional who thrives in a dynamic environment. Experienced in handling a wide range of administrative and executive support related tasks. Must possess superior organizational capabilities, be flexible, adaptable and enjoy the administrative challenges of supporting a fast moving environment with multiple/competing priorities.The Administrative Assistant will organize and coordinate events in support of the commercial team’s activities to ensure organizational effectiveness and efficiency.
Primary Goals
- Top priority will be executive support to Chief Commercial Officer
- Provide support as needed to other Commercial Team Leaders (VP’s)
- Accountable for commercial organization event planning, management and logistics coordination to include interfacing with vendors and internal stakeholders
About The Job
- Organize and schedule onsite and offsite appointments/meetings for Chief Commercial Officer
- Coordinate agenda for meetings, appointments
- Coordinate travel arrangements to include all details related to domestic/international travel
- Prepare expense reports as needed
- Ensure Concur expense reporting accuracy with no gaps between expenses and budgeting
- Work with Finance to ensure invoices are paid on time
- Manage contract and price negotiations with vendors, service providers
- Develop standards and promoting activities that enhance operational efficiency
- Perform review and analysis of special projects and keep leadership properly informed
- Participate actively in the planning and execution of onsite/offsite company sponsored events
- Interface with building management company on visitors, housekeeping matters as needed
- PO processing and interface with Finance/Accounting
- Manage credentialing requests for commercial organization
- Coordination of office deliveries at request of Office Manager
- Responsibility for general support to visitors (Commercial Team)
Qualifications/Requirements
- Excellent time management skills and ability to multi-task and prioritize work
- Proven office management, executive or administrative assistant experience
- Superior organizational and project management skills
- Proficient in administrative office management practices
- Exceptional attention to detail and problem-solving skills
- Superior written and verbal communication skills ; must possess executive presence
- Proficient in MS Office , Outlook, Word, Excel, PowerPoint, Adobe
- College Degree preferred
Let us introduce ourselves
Insightec is a growing medical technology company transforming patient lives through innovative incisionless surgery. Based on two decades of clinical experience and research and development, the company’s Exablate® Neuro platform focuses sound waves, guided by MRI, to provide tremor relief to patients with Essential Tremor and Tremor-dominant Parkinson’s Disease. Research for future applications in the neuroscience space is underway in partnership with leading academic and medical institutions.We are a global team united by a common vision to transform healthcare by making focused ultrasound a standard of care for patients.
Our culture is built on Our Values of integrity, team, quality, innovation and patient care. We challenge and empower our people to be great at what they do and leverage our different ideas, skills, interests and cultural backgrounds to succeed.After a recent investment round, Insightec is valued at more than $1B, bringing it to unicorn status. We are over 350 strong in Haifa and K. Ono in Israel, Miami, Dallas, Shanghai and Tokyo.
Do the most meaningful work of your career by joining us in our mission to make the impossible possible.
Insightec is an equal opportunity employer and is committed to a safe work environment free from discrimination, where employees are treated with dignity and respect. Insightec does not discriminate against any employee or applicant on the basis of race, color, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics protected by law. We adhere to these principles in all aspects of employment including hiring.
