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Office Manager

ManychatBarcelona, SpainOnsite
This job is no longer open

Office Manager


WHO WE ARE 🌍:


Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram.Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors, including Bessemer Venture Partners.With 200+ teammates across international offices in Barcelona, Amsterdam, Yerevan, São Paulo, and Austin — Manychat helps businesses across the globe improve their ROI and grow faster.

WHO WE'RE LOOKING FOR 🌟:


We are seeking an organized and proactive Office Manager to support the team and keep our office operations running smoothly. If you’ve got experience in office management or administrative support–especially in a startup– and are comfortable with office productivity tools like G-Suite, and Slack, you might be the one we are looking for. Strong communication and multitasking skills are key. If you are empathetic, and open-minded, we want to hear from you!

WHAT YOU'LL DO 🚀


Office logistics coordination:


  • Create and maintain comfortable working conditions by continually improving the office space.
  • Manage the office environment, ensuring all aspects are well-maintained and support  productivity.
  • Keep the office stocked with essentials— beverages, office supplies, snacks, and more.
  • Source and manage relationships with vendors for catering, office supplies, travel support, and other needs. Handle negotiations and contract management.

Employee wellbeing:


  • Welcome new employees and assist with their onboarding process.
  • Manage IT inventory, including ordering equipment for new hires.
  • Engage in people team initiatives and projects.
  • Take on ad hoc projects related to company culture and improve the employee experience.

Planning and coordination of internal events:


  • Participate in organizing team buildings and company events.
  • Plan and coordinate team outings.
  • Handle business travel arrangements, including booking flights and hotels.
  • Support the distribution of corporate merchandise and deliveries.
  • Oversee budgets for team buildings and team lunches.
  • Support Employer brand team in meetups and conferences preparation

WHAT YOU'LL BRING đź’Ą


  • 2-3 years of relevant experience as an Office Manager, Administrative Assistant, or Workplace Operations Manager, preferably in a startup environment.
  • Proficiency in G-Suites, Zoom, and Slack. Knowledge of Notion and Miro is a plus.
  • Exceptional attention to detail and problem-solving skills.
  • Strong verbal and written communication skills.
  • Effective negotiation skills.
  • A proactive, empathetic, and an open-minded approach.
  • Experience organizing events for team building and celebrations.
  • Strong organizational skills and the ability to perform a wide range of duties.
  • Strong interpersonal skills, with the ability to communicate effectively with team members at all levels.
  • Ability to manage multiple tasks and projects simultaneously.
  • Knowledge of Spanish is a plus.

WHAT WE OFFER 🤗


Here’s how we care about your growth, well-being, and comfort:


  • Professional development budget for relevant conference tickets, training programs, or courses.
  • Flexible benefits package to customize your own perks.
  • Comprehensive health insurance for both you and your family.
  • Hybrid format to split your time between the comforts of home and collaborative WeWork spaces.

Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.This commitment is also reflected through our candidate experience.

If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.

This job is no longer open

Life at Manychat

ManyChat is a Messenger Marketing and chatbot platform founded in 2015. Our platform empowers businesses to build lasting relationships with customers through the power of conversation, improve their ROI and grow faster. We are the leading and fastest growing company in the field, and the founders of Messenger Marketing as a marketing discipline. BUILD YOUR BOT painlessly using an easy visual interface, so you don't have to ever worry about technical details involved in launching and operating your bot as part of your marketing mix. BROADCAST MESSAGES to thousands of subscribers. Every time someone starts chatting with your page on Facebook - they become a subscriber. ManyChat lets you broadcast messages to all of your subscribers at once; be it for news, content updates, valuable notifications or any other content. Remember, there is no algorithm, which means your subscribers are forever yours. SCHEDULE MESSAGES so you can sit back and relax. No everyone has the time to do daily broadcasts. Set up scheduled messages in advance and ManyChat will take care of sending your content at the right time. AUTOPOSTING from RSS, Facebook, Twitter and YouTube presents the automation you need to automatically ping your subscriber base every time you release new content. WELCOME USERS automatically by setting up beautiful welcome messages that greets every new subscriber personally. This message can contain pictures, sliders, menu options -- what you need to create the perfect way to engage your new subscriber. AUTOMATE replies to specific keywords. Make your bot more functional -- it's easy: just set up a keyword and define a reply. This can be used to create keyword menus, content catalogs or even text-based mini-games. The only limit is your imagination. TechCrunch: "Forget Apps, Now The Bots Take Over" TIME: "Messaging is evolving as the next platform..." The NY Times: "Bots are the new apps."
Thrive Here & What We Value1. Emphasis on employee growth, wellbeing, and comfort2. Annual professional development reimbursement3. Generous timeoff policy4. Competitive medical, dental, and vision coverage5. Hybrid work format6. Commitment to diversity and inclusion7. Equal Opportunity Employer with accommodations for individual needs8. Professional development opportunities9. Flexible work format10. Comprehensive benefits package
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