Working Location - at one of the following locations: Al Ahsa Region or Asir Region or Taif Region
General Summary - The Receptionist is responsible for managing the lobby front desk of the Design Studio. They are the first point of contact for all visitors and will perform various administrative support tasks as assigned by the Administrative-HR-Accounting Manager. Key Responsibilities - Administratively supporting the Design Studio’s successful establishment, operations and hand-over using proactive administrative management and collaboration skills. Typical Work Activities • Graciously receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Assisting visitors with navigational & parking directions, driver service pick-up, local points-of-interest list, and their other small customer-centric needs. • Maintaining the hospitality of the Design Studio lobby & front desk including keeping it tidy, serving refreshments and clearing the refreshment service after. • Maintaining the functionality and good order of the refreshment and photocopy centers. • Maintaining office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Maintaining-updating the office-wide calendars and appointments. • Managing all meeting rooms and scheduling meetings; arranging F&B if required; attending to the proper accessorizing of meetings; always verifying the AV equipment and furnishings are in good order. • Answering and forwarding Design Studio’s main number incoming phone calls to appropriate internal staff or taking messages. • Receiving, sorting & distributing daily correspondence. • Managing outbound and inbound deliveries.
• Arranging ground transportation, air travel, accommodations, vouchers, etc. • Receiving, organizing, reviewing, and forwarding expense reports, etc. • Ordering office supplies, preparing purchase requisitions, receiving invoices & receipts, etc. • Providing administrative support across the organization as regards office records, document scanning, filing, photocopying-document assembly-binding, and transcribing-translating meeting records & written documents such as reports, emails, letters, etc.
Minimum Skills and Characteristics • Pleasant personality, always well-groomed and customer service oriented. • Excellent Client and Visitor engagement skills. • A flexible and adaptable team player. • Clear, concise & confident communicator: oral, written and reports. • Fluent in Arabic both oral and written. • English language proficiency, both oral and written • Proficient in the MS Office Suite of applications and Adobe Acrobat. • Ability to deliver high quality results on time/on budget in a fast-paced environment.
Additional Desirable Skills & Characteristics • GCC experience, especially KSA • Proficiency in graphic software applications such as Adobe InDesign and Canva. • Proficiency in accounting software applications. Minimum Educational Credentials • High school graduate (additional certification in Office Management is a plus) Experience - Minimum 2 Years post-graduate
