ApplyDescription
ABOUT APM & PRADERA:
Asociación Puertorriqueños en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools.Pradera Corporation, a subsidiary of APM, has a longstanding history within the child welfare community of providing high-quality, holistic and trauma-informed services.
Our focus is to promote healthy lifestyles, protect and nurture vulnerable children and youth and empower them to have a voice in their communities.
Job Type:
Full Time (40 hours per week), Non-Exempt
Reports to:
Director of Pradera Resource Home Program
Work Schedule: 8:00 am to 5 pm Mondays through Fridays, and some SaturdaysLocation: 2637 N 5th St, Philadelphia, PA 19133 Salary: $42,000 plus benefits
JOB SUMMARY:
Responsibilities include screening calls; managing calendars; making travel arrangements, meeting and event arrangements; preparing reports and tracking spending trends, keeping record of office supplies, spending accounts and customer relations. Requires strong computer and Internet research skills, with a command of Excel. Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Sensitivity to confidential matters is required. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Some of the main responsibilities are:
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and personnel requirements, implementing changes.
- Attends meetings with Director.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Completes clearances for Resource Homes.
- Ensures Agency Licenses are updated.
- Maintains calendar, scheduling, merging electronic calendars.
- Organize conference and meeting registration, travel and room bookings.
- Coordinate meetings and organize catering, and other logistic needs as requested.
- Coordinate agency New Hire Orientation with Human Resources and other programs. Ensuring that notification to all appropriate parties goes out in a timely fashion, that all rooms are materials and equipment are reserved, refreshments are available (when appropriate).
- Provides information by answering questions and requests from clients, funders and staff.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain a strong knowledge base by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Create memos, cover letters, and business letters while maintaining accurate files of program communications both electronic and manual.
- Contributes to team effort by accomplishing related results as needed.
- Maintain a high degree of discretion dealing with confidential information.
- Other duties as assigned to support the success of the project.
BENEFITS
- Health Insurance through Independence Administrators or $100/moth reimbursement with proof of current insurance
- Vision and Dental Plans through SunLife
- Basic Life Insurance (100% Employer Funded)
- 403B Retirement Plan with Company Contribution
- Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses
- Employee Assistance Program including free counseling, trainings, webinars, and other resources
- Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit
- Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity
- Short-term and Long-term Disabilities
- Employee Referral Program
- 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
- 12 Days of Paid Holidays
Requirements
- Minimum of a High School diploma or GED equivalent. Project Management Certification preferred.
- Two or more years experience office management and administrative operations.
- Computer skills and knowledge of relevant software.
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
- Experience with principles and best practices specific to personnel management.
- Bilingual (Spanish/English) preferred.
APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.If hired, we will ask for FBI fingerprints, PA criminal record clearance, PA child abuse clearance, and other documentation.
