Deputy Project Manager - Government Program

Responsibilities:

• Project Coordination: Assist the project manager in coordinating project activities, including project planning, scheduling, and resource allocation. Monitor project progress and ensure tasks are completed on time and within budget.
• Stakeholder Communication: Facilitate effective communication among project team members and stakeholders. Schedule and organize project meetings, prepare agendas, and document meeting minutes. Distribute project updates and status reports to keep stakeholders informed.
• Risk Management: Identify and assess project risks and develop mitigation strategies in collaboration with the project manager. Monitor and track project risks throughout the project lifecycle and escalate issues as necessary.
• Documentation and Reporting: Assist in maintaining project documentation, including project plans, timelines, and deliverables. Prepare regular progress reports and presentations for project stakeholders. Ensure accurate and up-to-date documentation is accessible to the project team.
• Quality Assurance: Monitor project deliverables to ensure they meet quality standards and align with project requirements. Conduct quality checks and perform reviews to identify and address any issues or deviations.
• Team Collaboration: Foster a collaborative and positive team environment. Coordinate with cross-functional teams (i.e., communication, training, data, IT specialists) to ensure effective collaboration and timely completion of project tasks. Support team members by providing guidance, resources, and problem-solving assistance.
• Change Management: Assist in managing project scope changes and assessing their impact on project timelines, resources, and budget. Collaborate with the project manager and stakeholders to identify and implement necessary adjustments.
• Continuous Improvement: Contribute to the development and enhancement of project management processes, methodologies, and tools. Identify areas for process improvement and propose innovative solutions.

Requirements:

• Bachelor's degree in project management, business administration, or a related field.
• Minimum of 3 years of experience in project management or a related role.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and stakeholders.
• Proficiency in project management tools and software (e.g., Microsoft Project)/
• Detail-oriented mindset and a commitment to delivering high-quality work.
• Problem-solving and critical-thinking abilities, with a proactive approach to addressing project challenges.
• Familiarity with project management methodologies (e.g., Agile) and best practices.
• Strong team player with the ability to work collaboratively in a fast-paced environment.

Pluses:

• Relevant certifications (e.g., CAPM, PMP).
• Experience in the field of community resilience or emergency management.
• Experience working on federal government programs.