Senior Project Administrative Manager

Company Description

Senior Project Administrative Manager 

Atlanta, GA About T5 Data Centers

Vision

Mission

• Core Values
• Integrity
• Collaboration
• Accountability
• People
• Excellence
• Fortitude

RESPONSIBILITIES

Project Administration & Remote Support Operations

• Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite.
• Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables.
• Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location.
• Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams.
• Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols.

Document Control & Process Management

• Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds.
• Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking.
• Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders.

Financial Administration & Reporting

• Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting.
• Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards.
• Support tracking and coordination of procurement schedules, change order logs, and vendor quote approvals to assist the project team in maintaining financial accuracy and project timelines
• Facilitate T5 subcontractor onboarding and documentation (as required), including tracking pay apps, compliance documents, and insurance requirements. 
• Manage remote communication with vendors and subcontractors to resolve invoice discrepancies, confirm purchase order accuracy, and process accounts payable documentation. 
• Utilize platforms such as Procore to upload, code, and track invoices and purchase orders, ensuring proper documentation of project expenses. 

General Office & Contract Support 

• Prepare project correspondence, meeting minutes, and project documentation in support of the construction team. 
• Manage contract setup, renewal processes, and tracking of quote submissions and escalation workflows. 
• Ensure a complete and auditable trail of financial and administrative project records, including timesheets, material orders, and vendor communications. 
• Additional responsibilities as identified by the Senior Project Manager to support the success of onsite construction. 
• Works in close partnership with the Director of Construction, Senior PM, and PM to support team success through flexible, detail-driven administrative and operational coordination beyond listed tasks. 
• Travel (10%) 

Job Description

EDUCATION AND EXPERIENCE 

• Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects. 
• Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking. 
• Strong knowledge of construction documentation, contract management, and financial processing. 
• Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred. 
• Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar. 
• Proficiency in Microsoft Office Suite and BlueBeam 

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES 

• Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment. 
• High level of integrity and attention to detail in handling sensitive project and financial information. 
• Strong interpersonal skills and ability to work collaboratively across departments and with external partners. 
• Demonstrate effective relationship building within the project team and throughout the Company. 
• High degree of accuracy and thoroughness in handling project documentation, financial data, contracts, and compliance-related materials. 
• Self-starter with a proactive mindset; able to anticipate needs, identify process improvements, and add value without waiting for direction. 

Qualifications

What’s Next

Additional Information

Additional Information