Construction Office Manager / Bookkeeper
We are seeking a highly organized and detail-orientedOffice Manager / Bookkeeperto join a large, fast-paced construction organization based in Sanford, FL. This position is 100% onsite and ideal for a candidate who thrives in a collaborative, hands-on environment and enjoys supporting multiple active construction projects. The office maintains a laid-back, family-oriented atmosphere where teamwork and accountability are valued. The leadership team promotes a fun, drama-free work culture focused on excellence and mutual respect!Key Responsibilities:
- Oversee day-to-day office operations and serve as the primary point of contact for leadership and project teams.
- Manage Accounts Receivable (AR), including pay applications, AIA billings, and lien releases.
- Prepare and track pay applications and ensure accurate submission to clients.
- Monitor and follow up on outstanding receivables to maintain healthy cash flow.
- Review, organize, and file contracts, COIs, and related project documentation electronically.
- Support the General Manager by acting as a gatekeeper for correspondence and approvals.
- Order and maintain office supplies and materials.
- Coordinate across multiple construction divisions, including new construction and tenant renovation projects.
- Maintain accurate records for over 80 active projects ranging from quick-turn to multi-year jobs.
Requirements:
- Minimum5 years of experiencein aconstruction or contracting environment.
- Strong background inAccounts Receivable,AIA billing, andlien releases.
- Must be aNotary Public(or willing to obtain certification shortly after hire).
- Highly organized, dependable, and comfortable managing a high volume of data and projects.
- Excellent communication and interpersonal skills to interact with both field and office staff.
Benefits:
- Medical Insurance – United PPO and additional plan options (company covers ~50% of premium)
- Dental & Vision – Employee-paid, affordable options
- 401(k) – 50% match up to 4%, 6-year vesting schedule
- PTO:Accrued, equivalent to 2 weeks annually
- Holidays:Approximately 9 paid holidays per year
We look forward to your application!
