Under general supervision, performs all duties related to purchase order entry and post-entry supply chain tracking. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery scheduling. Interacts with internal company personnel as liaison between supply orders and demand orders. Must be detail-oriented and proactive. Works with the procurement team on new initiatives and projects related to procurement.
POSITION RESPONSIBILITIES:
- Manages the company’s day-to-day purchasing administration activities.
- Prepares and processes requisitions and purchase orders for supplies and equipment.
- Research and resolves purchasing issues and problems with incorrect orders, invoices, shipments, and reporting.
- Develops relationships with suppliers to resolve delivery and quality concerns and obtain documents.
- Assists in developing a more effective invoicing and collection process
- Compiles and maintains reports, records, and other documents required.
- Establishes and documents procedures related to inventory, maintenance and purchasing.
- Determines quantity and timing of deliveries.
- Monitors and forecasts upcoming levels of demand.
- Tracks and reports key functional metrics to reduce expenses and improve effectiveness.
- Assists in the preparation of all RFQ documents, including notice and instructions to bidders, specifications, and forms of proposal.
- On boards new suppliers, item maintenance, works on procurement initiatives/projects.
- Prepares and maintains vendor databases and bidder lists.
- Participates in quarterly inventory, including variance reconciliation which may involve extended hours if needed.
- Updates the chassis tracker weekly to sustain a clear vision and scope of purchases being made.
- Works cross functionally to support other departments including M&R, Accounting, AP, Legal, Tax and Controls.
- Training/ assisting associates in the field tied to procurement.
- Reviewing vendor statements/reconciling issues.
- Maintains supplier calls, invoices, orders and collection of supplier data (COI, W9, banking information)
EDUCATION, EXPERIENCE AND SKILLS REQUIREMENTS:
- Bachelor’s Degree in logistics or business administration along with 1+ years of purchasing or procurement experience preferred.
- Experience with inventory maintenance in an ERP system, preferably Oracle.
- Strong knowledge and understanding of purchasing procedures.
- Robust judgment, problem solving, and decision-making skills are also required.
- Excellent communication & negotiation skills to manage suppliers to ensure quality material, best price, and timely delivery.
- Knowledge of auditing and accounting principles
- Strong MS Office skills – ability to develop Excel spreadsheets and Word documents. (Excel test during interview)
- Strong cross-functional collaboration skills.
- Ability to multitask and prioritize workload in a dynamic environment.
- Must be able to pass a pre-employment drug screening.
Benefits
We understand that your role at DCLI is only part of who you are. Our comprehensive compensation and benefits package provide resources for you to be your best self, grow professionally and personally, and reach your full potential.
- Excellent health, dental, and vision insurance options for you and your family
- Ample PTO and paid holidays
- 401k with company match
- Flexibility to support a healthy work-life balance
- Wellness resources
- Company-sponsored parties, outings, and other perks
Development Opportunities
At DCLI, you’ll find that everyone – from your coworkers and managers to the senior leadership team – wants to see you succeed and there are opportunities available for you to develop in your current role and prepare to take that next step in your career:
- Tuition reimbursement
- Internal training and educational resources
- Quarterly and annual awards for outstanding performance
- Pathways to promotions and access to advice, feedback, and mentorship
- Participation in professional organizations
- Internships
